Practice Administrator

Mount Sinai Medical Center; Key West (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Retirement plan

On-site housing (select positions)

Job summary

Mount Sinai Medical Center in Key West seeks a Practice Operations Supervisor to oversee daily operations at the Florida Keys practice, ensuring accurate staffing, billing and policy implementation. You will lead staff, review financial reports, and coordinate with AVP/Director for improvements.

The role requires a Bachelor's degree or equivalent, plus 4 years of leadership and 3 years of staff management experience. Strong Kronos, billing and scheduling skills are essential.

Qualifications

• Bachelor's degree or equivalent experience required.
• 4 yrs of leadership and 3 yrs departmental staff management experience preferred.

Responsibilities

• Oversees the operations of the Florida Keys practice daily, ensuring accuracy and completeness of duties.
• Supervises staffing, productivity, billing, and other core functions within the practices.
• Reviews and presents reports (Billing, Collection, financial, trends) to AVP/Director.
• Prepares monthly summaries of practice operations for monthly reviews with physicians.
• Conducts monthly staff meetings and communicates policy or procedure changes.
• Manages scheduling, front desk, insurance verification, and billing/batch functions as needed.
• Monitors Kronos to ensure overtime compliance and tracks clock-in/out.
• Prepares check requests and ensures timely submission to Physician Administration.
• Completes Audit Tracer, Time Study sheets, and pharmacy checklists as required.
• Maintains par levels of office and medical supplies.

Skills

Leadership

Staff management

Billing

Scheduling

Data analysis

Compliance

Communication

Education

Bachelor's degree or equivalent experience

Tools

Kronos

Audit Tracer

Billing software

Job description

As Mount Sinai grows, so does our legacy in high-quality health care.Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.Culture of Caring: The Sinai WayOur hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.Department:CC207266 Wagstaff-Key West 1501Job Description Summary:Position ResponsibilitiesOversees the operations of the of the Florida Keys practice on a daily basis to ensure accuracy and completeness of duties. Supervises staffing, productivity, billing and all other core functions within the Practices.Reviews Reports using collected data and other pertinent information, including Billing Reports and Collection Reports, financial and trending reports and present issues/suggestions to AVP and Director.Provides monthly summary of all Practice operations (staffing, financial reports, billing and collection reports) to AVP/Director for presentation during monthly operating review meetings with physicians.Conducts monthly staff meetings with Practice staff to keep them apprised of any changes on office policy or procedures or Administrative directives.Supports Practice by possessing a full understanding of scheduling, front desk, insurance verification, and billing/batch functions and covering these positions as needed.Reviews and monitors Kronos to ensure overtime is approved prior to occurring. Monitors clock in and out for all staff.Prepares check request as needed and ensures Physician Administration receives request in a timely manner.Responsible for completing and submitting Audit Tracer, Time Study sheets, pharmacy check list and all other forms as required by Physician Administration.Responsible for ensuring that par levels of office and medical supplies are kept.Daily communication with Administrative team outlining Practice issues/concerns and development of plan of action to address problems and make regular recommendations to AVP/Director regarding process improvements in the practices.Maintains accurate physician time off, on call and conference schedules. Ensures that Physician Administration receives and approves in advance and maintains in physician calendar.Evaluates and completes employee job performance evaluations in a timely and accurate manner.Monitors the cash controls of the Practices to ensure management of Petty Cash and Receipts are in compliance with Practice policy. Reviews weekly deposits to identify trends in delays in daily deposits.Resolves problems and concerns of all staff, patients, visitors and physicians with confidence and control in a timely manner.Works closely with the Revenue Integrity/Business Office to address issues / trends related to coding, compliance, denials, A/R etc.Ensures Joint Commission compliance in the practice. Including but not limited to sample drug logs, cleaning log, completeness of patient records including Ambulatory Summary Records.Performs other departmental specific job responsibilities as needed.QualificationsLicense/Registration/CertificationNot applicable.EducationBachelors degree or equivalent experience required.Experience4 yrs of leadership and 3 yrs departmental staff management experience preferred.Benefits:We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:Health benefitsLife insuranceLong-term disability coverageHealthcare spending accountsRetirement planPaid time offPet InsuranceTuition reimbursementEmployee assistance programWellness programOn-site housing for select positions and more!Degree Requirements:Certification: