Power Dept Project Admin Specialist

Diamond Fence Co.; San Marcos (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Tuition reimbursement

Vision insurance

Job summary

Diamond Environmental Services is seeking an Administrative Assistant for the Power Dept in San Marcos. The role supports the Outside Sales Representative and drives projects from initiation to billing, ensuring on-time delivery and organized records.

You will coordinate requirements, track progress, and communicate with customers and internal teams. This in-person position requires strong organizational skills and a proactive approach to priorities and deadlines.

Qualifications

• Highly organized and detail-oriented.
• Strong sense of urgency and accountability.
• Self-motivated with a proactive, problem-solving mindset.
• Able to take ownership of projects and follow through.
• Comfortable with billing and administrative responsibilities.

Responsibilities

• Partner with an Outside Sales Representative to manage projects from start to finish.
• Coordinate project requirements, scheduling, documentation, and internal needs.
• Track project progress and follow up on outstanding items.
• Communicate with customers, vendors, and internal departments throughout the project.
• Maintain accurate and organized project records and documentation.
• Identify delays or missing information and push projects forward.
• Complete billing and closeout tasks.
• Manage multiple active projects and changing priorities.
• Maintain status updates with the Outside Sales Representative.

Skills

Highly organized

Detail oriented

Urgency and accountability

Self-motivated

Ownership mindset

Multitasking

Written communication

Verbal communication

Billing

Administrative tasks

Team collaboration

Follow-up

Project completion

Education

Associate degree

Job description

Diamond Environmental Services is seeking an Administrative Assistant for the Power Dept in San Marcos. The role supports the Outside Sales Representative and drives projects from initiation to billing, ensuring on-time delivery and organized records.

You will coordinate requirements, track progress, and communicate with customers and internal teams. This in-person position requires strong organizational skills and a proactive approach to priorities and deadlines.