Administrative Assistant

AXG Contracting; Denver (CO); On-site; USD 45,000 - 65,000; Full time

Job summary

AXG Contracting, an energy infrastructure firm, seeks an organized Administrative Assistant to support the Project Director and a multi-state team. You will coordinate calendars, travel, and documents, ensuring smooth project communications.

The role demands strong organization, detail orientation, and the ability to work independently in a fast-paced environment, with prior experience in energy or construction preferred.

Qualifications

• Minimum 5 years of experience as an Administrative Assistant, ideally supporting large projects.
• Strong proficiency with Microsoft Office, SharePoint, and Teams.
• Excellent organization, attention to detail, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently in a fast-paced, dynamic environment.
• Prior experience in the energy, utilities, or construction industry preferred.

Responsibilities

• Provide administrative and coordination support to the Project Director and project management team.
• Manage calendars, meetings, and travel across multiple time zones.
• Prepare and distribute project reports, presentations, and correspondence.
• Organize and take meeting minutes, tracking key actions and follow-ups.
• Coordinate logistics for workshops, site meetings, and stakeholder engagements.
• Support onboarding of new team members and contractors.
• Manage document filing, SharePoint folders, and project communications.
• Assist with expense reports, procurement requests, and office supply management.
• Ensure compliance with company policies and project protocols.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Independent work

Multitasking

Tools

Microsoft Office

SharePoint

Teams

Job description

Our client is a leading energy infrastructure company developing one of the largest, first-of-its-kind power generation and distribution projects in the United States. We are seeking a highly organized and proactive Administrative Assistant to support the Project Director and a multi-state project management team.

This is an exciting opportunity to join a high-performing team driving a world-scale project that will shape the future of clean and reliable energy.

What You’ll Do

• Provide administrative and coordination support to the Project Director and project management team
• Manage calendars, meetings, and travel across multiple time zones
• Prepare and distribute project reports, presentations, and correspondence
• Organize and take meeting minutes, tracking key actions and follow-ups
• Coordinate logistics for workshops, site meetings, and stakeholder engagements
• Support onboarding of new team members and contractors
• Manage document filing, SharePoint folders, and project communications
• Assist with expense reports, procurement requests, and office supply management
• Ensure compliance with company policies and project protocols

What We’re Looking For

• Minimum 5 years of experience as an Administrative Assistant, ideally supporting large projects
• Strong proficiency in Microsoft Office, SharePoint, and Teams
• Excellent organization, attention to detail, and multitasking abilities
• Strong written and verbal communication skills
• Ability to work independently in a fast-paced, dynamic environment
• Prior experience in the energy, utilities, or construction industry preferred