Positions: Assistant, Activation Operations

IPG Mediabrand; New York (NY); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Assistant for Activation Operations to manage media inventory and reporting. This role requires exceptional organizational skills, attention to detail, and the ability to integrate data from various sources. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication and analytical abilities. Join a dynamic team that values diversity and innovation, where your contributions will support major media initiatives and drive business success. This position offers a comprehensive rewards package and opportunities for professional growth.

Benefits

Medical Coverage

Dental Coverage

401(k) Plans

Life Insurance

Disability Benefits

Employee Discount Program

Paid Family Benefits

Discretionary Time Off

Wellness Days

Company-wide Appreciation Weeks

Qualifications

• Strong organizational skills and attention to detail are crucial.
• Excellent communication and analytical mindset required.
• Experience with MediaOcean products is a plus.

Responsibilities

• Track and process media inventory using media systems tools.
• Create and manage media schedules and billing reports.
• Collaborate with teams to streamline operations.

Skills

Organizational Skills

Communication Skills

Analytical Mindset

Attention to Detail

Teamwork

MediaOcean Experience

Education

No college degree required

Tools

MediaOcean

Excel

Job description

Location: New York, New York, United States |

Agency: Orion - United States Ref#: 13768 | Job Function: Operations | Type of Contract: Regular

Business Overview

Orion Worldwide is a global media company that generates value for our business partners. As the industry has evolved over the past two decades, so have we — expanding our global reach and product offering to deliver value for the world’s best brands, across nearly every category. The very best ideas are developed by people with diversity of background, thought and experience working together to develop customized solutions that best address our partners’ needs. A five-time winner of “Most Inclusive Climate” at the IPG Inclusion Awards, we scale our recruiting efforts beyond the traditional advertising candidate pool to find people who possess the passion, innovative thinking and collaborative skills needed to achieve our business goals and assist in cultivating a culture in which we can all be proud.

Position Summary

The Assistant, Activation Operations is responsible for tracking and processing media inventory, utilizing media systems tools. Ideal candidate must be comfortable integrating data from different sources to produce reports that will drive financial and business inputs. This position requires attention to detail, proactivity, analytical mindset, strong communication skills, alongside working well in a team environment. Candidates are expected to be curious, self-motivated, and meet deadlines in a fast-paced environment. This role supports the Partnership Relations, Media Investment team in preparing, maintaining, and stewarding client’s media schedules, specific to National media type.

Responsibilities

• Utilize Excel templates and internal databases to create Orion specific documents (flowcharts, MSAs, Insertion Orders, etc.)
• Input and steward media schedule data into MediaOcean/MBOX (Estimate Creation, p-headers, EDIs, etc.)
• Prepare and distribute monthly capital billing reports based on media buys/orders for Linear and Digital Extensions
• Perform monthly invoice matching within MediaOcean
• Collaborate with our Shared Services and Financial Operations teams to reconcile billing and invoice discrepancies
• Participate with Operations to streamline and automate processes across the business
• Establish a positive and professional working relationship with all Orion staff
• Assist with ad hoc operations requests

Required Skills & Experience

• Exceptional organizational skills with a high attention to detail
• Excellent written and verbal communication skills
• Analytical Mindset
• Thrives on accomplishing tasks accurately and efficiently
• Maintain a high level of integrity and be a team player
• Ability to prioritize, shift attention when prompted, and work in a fast-paced environment
• Experience with MediaOcean products a plus

Orion does not require candidates to have a college degree.

Wage and Benefits

We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. To give you the ability to better meet your personal needs, and in support of your physical and emotional well-being, you will receive discretionary time off days and company-wide Appreciation Weeks and Wellness Days.

We also offer a competitive Total Compensation package, including a competitive salary and eligibility for an annual discretionary incentive award or a relevant incentive award.

The salary range for this position is posted below. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee’s/applicant’s skill set, level of experience, and qualifications.

Employment Transparency

It is the policy of Mediabrands, division of the Interpublic group, to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position with Mediabrands, please email [e-mail].

About IPG Mediabrands

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). IPG Mediabrands manages over $47 billion in marketing investment globally on behalf of its clients across its full-service agency networks UM, Initiative and Mediahub and through its award-winning specialty business units Healix, Kinesso, MAGNA, Mediabrands Content Studio, Orion Holdings, Rapport, and the IPG Media Lab. IPG Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors including automotive, personal finance, consumer product goods (CPG), pharma, health and wellness, entertainment, financial services, energy, toys and gaming, direct to consumer and e-commerce, retail, hospitality, food and beverage, fashion and beauty. The company employs more than 18,000 diverse marketing communication professionals in more than 130 countries. Learn more at www.ipgmediabrands.com.