Portfolio Sales Coordinator

Structure Hospitality; Salt Lake City (UT); Remote; USD 45,000 - 50,000; Full time

Job summary

A leading company in the hospitality sector is seeking a detail-oriented Sales Coordinator to support their growing portfolio of hotels. This remote position involves managing sales tasks, organizing bookings, and assisting with hotel onboarding. Ideal candidates will have experience in hotel sales support and strong organizational skills, with opportunities for career advancement within the company.

Qualifications

• 1–3 years of hotel front office, sales support, or admin experience preferred.
• Familiarity with PMS or booking systems (OnQ, choiceADVANTAGE, or similar) is a plus.
• Able to manage multiple requests across properties and meet deadlines.

Responsibilities

• Handle lead research, booking entry, and group detail management.
• Organize and maintain sales files, contracts, and rate agreements.
• Support onboarding tasks for new hotels, including occasional overnight travel.

Skills

Organizational skills

Attention to detail

Professional written communication

Tools

PMS or booking systems

Job description

Structure Hospitality • Salt Lake City , UT , US

Posted 7 days ago

Description

Structure Hospitality is hiring a Sales Coordinator to support our growing portfolio of hotels. This role works directly with our Portfolio Director of Sales and plays a key part in keeping our sales pipeline organized, booking details accurate, and onboarding efforts supported. It’s ideal for someone who’s detail-oriented, dependable, and wants to grow in hotel sales. This role is focused on research and organization—it does not involve direct prospect outreach.

This position can be a stepping stone into an on-property Director of Sales role or a future Portfolio Director of Sales position for the right candidate.

The Sales Coordinator handles lead research, booking entry, group detail management, and administrative sales tasks across the portfolio. This is a remote position that requires a reliable home office setup. Overnight travel may be required from time to time to support hotel onboarding.

Responsibilities

Prospecting Support:

• Research Group and LNR leads through
• Guest list reviews
• Parking lot shops and business card pickups
• Local business drive-bys
• Online business directories
• Gather decision-maker contact info for follow-up by the Portfolio Director of Sales
• Maintain the master prospect list and note referral or repeat opportunities
• Input bookings into systems like choiceADVANTAGE, OnQ, or brand portals
• Set up and update group blocks, rooming lists, and pickup reports
• Draft and distribute group resumes and arrival details to hotel teams
• Follow up with clients for outstanding documents (rooming lists, payments, signed agreements)
• Organize and maintain sales files, contracts, rate agreements, and authorizations
• Assist with online listings, chamber directories, and local business platforms
• Support outbound email campaigns or sales projects led by the Portfolio Director
• Support onboarding tasks for new hotels, including occasional overnight travel

Qualifications

• 1–3 years of hotel front office, sales support, or admin experience preferred
• Familiarity with PMS or booking systems (OnQ, choiceADVANTAGE, or similar) is a plus
• Strong organizational skills and attention to detail
• Professional written communication and documentation habits
• Able to manage multiple requests across properties and meet deadlines
• Willing and able to travel overnight as needed for onboarding or support

We expect responsiveness, accuracy, and strong follow-through. If you’re organized, detail-oriented, and comfortable supporting multiple hotels, we’d like to hear from you.

Compensation

$45,000 - $50,000 yearly

About Structure Hospitality

Structure Hospitality is growing. We’re managing a diverse portfolio of hotels, working on new construction projects, and actively pursuing acquisitions.

We’re proud of the team we’ve built. We work closely together, support one another, and care about how we show up for our people, our owners, and our properties. Our culture is built on trust, accountability, and a real respect for work-life balance. We take ownership of what we do and enjoy doing it with people we like and believe in.