Sales Coordinator – Remote (Contractor based in Colombia)

Hubstaff blog; California (MO); Remote; USD 45,000 - 60,000; Full time

Job summary

A leading company in remote services seeks a Sales Coordinator to enhance operational efficiency within the sales team. This role involves preparing sales documents, managing client data, and supporting sales efforts comprehensively. The ideal candidate will bring strong organizational and communication skills along with a proactive approach to managing multiple priorities, creating significant impact on the team's client acquisition and retention success.

Benefits

Medical benefit reimbursement

Opportunity for growth and career advancement

Collaborative team culture

Work anniversary recognition

Modern work culture and monthly virtual team activities

Qualifications

• Experience with Google Workspace, HubSpot, and Canva preferred.
• Organized, detail-oriented, and able to manage multiple priorities.
• Excellent verbal and written communication skills.

Responsibilities

• Draft and prepare sales-related documents, including contracts and proposals.
• Assist Account Executives with client calls and visits.
• Track and report on key sales KPIs as needed.

Skills

Project Management

Communication

Organizational Skills

Detail-Oriented

Initiative

Tools

Google Workspace

HubSpot

Canva

Job description

Sales Coordinator – Remote (Contractor based in Colombia) full time

We are seeking for a Sales Coordinator who will be a crucial partner to our Sales team, ensuring the smooth and efficient operation of the sales process. The Sales Coordinator will be responsible for a wide range of administrative and organizational tasks, directly contributing to the team's success in acquiring and retaining clients. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively. The Sales Coordinator will be highly organized and proactive, anticipating needs and providing essential support to our Account Executives (AEs) and Client Success Managers (CSMs).

An ideal candidate will be organized, detail-oriented, and proactive, have strong project management skills, have acute attention to detail, be personable, and be a strong communicator.

What you’ll be doing

• Draft and prepare sales-related documents, including contracts, proposals, and information packets.
• Maintain understanding of the sales team's schedule for execution.
• Assist Account Executives and Client Success Managers in preparing for calls and client visits.
• Accurately and promptly update all relevant information in our CRM, HubSpot.
• Track and report on key Sales KPIs as needed.
• Manage and maintain client data in our project management tool, ClickUp.
• Ensure client onboarding is completed within internal SLAs.

Marketing Support (Cross-Trained):

• Develop engaging graphics, content, documents, and videos for marketing and sales purposes.

Conference & Event Planning:

• Coordinate and assist with tasks related to conference participation.

Client & Internal Support:

• Provide administrative support for webinars.
• Assist with administrative tasks related to ScreenSpace.
• Organize and manage email correspondence related to sales leads.
• Manage leads through various other communication channels.
• Create and manage the sales department policies and procedures.
• Other sales activities, as requested.

What will make you successful in this role (skills)

• Experience with Google Workspace, HubSpot, and Canva, preferred.
• Organized, detail-oriented, and able to manage multiple priorities.
• Excellent verbal and written communication skills.
• Great team player. Work with the team to cultivate raving fans.
• Ability to engage and partner with C-Level executives.
• Quick learner who takes initiative.
• Proven track record of reaching and exceeding goals.
• Confidentiality: Must be able to safeguard sensitive information.

Why Us?

• Employee net promoter score of 75+ (scale from -100 to 100).
• Medical benefit reimbursement
• Opportunity for growth and career advancement
• Leave credits consumed at your discretion
• Work anniversary recognition
• Collaborative team culture
• Modern work culture and monthly virtual team activities lead by our Culture Committee