Portfolio Operations Specialist | Multi-Site Coordinator

cambridgerealestateservices; Portland (OR); On-site; USD 103,154,688 - 114,616,320; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) plan with match

Paid time off

Tuition reimbursement

Job summary

Cambridge Real Estate Services in Portland, OR is seeking a Property Operations Coordinator to provide operational and administrative support to Regional Managers and Portfolio Supervisors, coordinating key property functions and vendor relationships.

This full-time, in-office role focuses on ensuring smooth day-to-day operations, capital project coordination, and proactive portfolio management, with a strong emphasis on communication and project tracking.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 2-4+ years of property management, operations, or related experience.
• Strong understanding of property operations and vendor management.
• Experience with project coordination or multi-site support preferred.
• Proficiency in Microsoft Office Suite; Yardi experience preferred.

Responsibilities

• Coordinate insurance claims from initiation through resolution.
• Manage vendor coordination, scheduling and follow-up.
• Support CapX projects by coordinating bidding, proposals, and approvals.
• Coordinate site visits and prepare materials with follow-up items.
• Provide direct support to Portfolio Supervisors and leadership.
• Maintain awareness of property conditions and operational needs.
• Coordinate licenses, permits, and renewals to keep properties compliant.
• Assist in preparing management agreements and related documentation.
• Serve as a key contact between site teams, vendors, and internal departments.
• Track projects and report status, risks, and milestones.

Skills

Organizational skills

Communication

Problem solving

Time management

Independent & collaborative

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Yardi

Job description

Cambridge Real Estate Services in Portland, OR is seeking a Property Operations Coordinator to provide operational and administrative support to Regional Managers and Portfolio Supervisors, coordinating key property functions and vendor relationships.

This full-time, in-office role focuses on ensuring smooth day-to-day operations, capital project coordination, and proactive portfolio management, with a strong emphasis on communication and project tracking.