Portfolio Operations Specialist

Aditi Consulting; Blue Ash (OH); On-site; USD 57,000 - 61,000; Full time

Benefits offered by this job

10 paid days off

Bereavement leave

401(k) with employer match

Health insurance

Commuter benefits

Flexible spending account

Discretionary bonus

Job summary

Aditi Consulting in Blue Ash, OH is seeking a Contract Operations Specialist to support Portfolio Operations with a focus on contract management for IT labor and services. You will manage requests, renewals, POs, and related financial activities across multiple contracts.

The role emphasizes proactive tracking of expiration dates, collaboration with portfolio leads and sourcing teams, and accurate data in systems.

Qualifications

• 3-5 years of contract management experience, preferably IT labor/services.
• Understanding of IT contracting concepts including managed services, fixed-bid and T&M.
• Experience managing multiple contracts with deadlines and stakeholders.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication with cross-functional teams.
• Strong Excel skills and comfort with budget/financial data.

Responsibilities

• Manage contract activities including new requests, changes, renewals and extensions.
• Track expiration dates and engage stakeholders ahead of renewals.
• Coordinate requirements and renewal needs with portfolio leads.
• Review contract requests for completeness before sourcing.
• Handle multiple contracts and follow-ups while meeting deadlines.
• Support IT labor/services contracts including managed services, fixed-bid, and time-and-material.
• Partner with sourcing teams, vendors, and portfolio leads throughout the process.
• Place Coupa purchase orders and support related purchasing and invoicing.
• Assist with operating budget tracking and other Portfolio Operations tasks.
• Maintain contract data in applicable systems and tracking tools.
• Proactively identify needs and follow up with stakeholders.
• Support planning of contract renewals to improve predictability.
• Communicate status and risks clearly to stakeholders.

Skills

Contract management

IT contracts

Stakeholder communication

Budgeting

Excel

Procurement tools

Tools

ServiceNow

Coupa

Job description

Payrate

$27.19 - $29.20 /hour.

Summary

This role is responsible for supporting functional areas of Portfolio Operations within a product-led organization, with a primary focus on contract management. The individual will support the lifecycle of IT labor and services contracts, including new requests, change requests, renewals, purchase orders, and related financial and operational activities.

Responsibilities

• Manage contract activities including new requests, change requests, renewals, and extensions.
• Proactively track contract expiration dates and engage stakeholders in advance of upcoming renewals.
• Coordinate with portfolio leads to understand contract requirements, changes, timelines, and renewal needs.
• Review contract requests for completeness and ensure required information is captured before moving through the sourcing process.
• Manage multiple contracts and follow-up activities simultaneously while maintaining strong attention to deadlines and detail.
• Support IT labor and services contracts, including managed services, fixed-bid, and time-and-material engagements.
• Partner with sourcing teams, vendors, portfolio leads, and other stakeholders throughout the contract process.
• Place Coupa purchase orders and support related purchasing and invoicing activities.
• Assist with operating budget tracking and other financial or Portfolio Operations activities as needed.
• Maintain accurate contract and operational information within applicable systems and tracking tools.
• Identify upcoming needs and proactively follow up with stakeholders to keep contract activity moving forward.
• Help support planning of contract renewals throughout the year to improve predictability and avoid unnecessary delays.
• Communicate status, risks, and outstanding actions clearly to appropriate stakeholders.

Payrate

$27.19 - $29.20 /hour.

Summary

This role is responsible for supporting functional areas of Portfolio Operations within a product-led organization, with a primary focus on contract management. The individual will support the lifecycle of IT labor and services contracts, including new requests, change requests, renewals, purchase orders, and related financial and operational activities.

Responsibilities

• Manage contract activities including new requests, change requests, renewals, and extensions.
• Proactively track contract expiration dates and engage stakeholders in advance of upcoming renewals.
• Coordinate with portfolio leads to understand contract requirements, changes, timelines, and renewal needs.
• Review contract requests for completeness and ensure required information is captured before moving through the sourcing process.
• Manage multiple contracts and follow-up activities simultaneously while maintaining strong attention to deadlines and detail.
• Support IT labor and services contracts, including managed services, fixed-bid, and time-and-material engagements.
• Partner with sourcing teams, vendors, portfolio leads, and other stakeholders throughout the contract process.
• Place Coupa purchase orders and support related purchasing and invoicing activities.
• Assist with operating budget tracking and other financial or Portfolio Operations activities as needed.
• Maintain accurate contract and operational information within applicable systems and tracking tools.
• Identify upcoming needs and proactively follow up with stakeholders to keep contract activity moving forward.
• Help support planning of contract renewals throughout the year to improve predictability and avoid unnecessary delays.
• Communicate status, risks, and outstanding actions clearly to appropriate stakeholders.

Qualifications

• 3-5 years of contract management experience, preferably supporting IT labor, services, or technology-related contracts.
• Understanding of IT services and labor contracting concepts, including managed services, fixed-bid, and time-and-material agreements.
• Experience managing multiple contracts, deadlines, renewals, and stakeholder requests simultaneously.
• Strong organizational skills with excellent attention to detail and follow-through.
• Strong written and verbal communication skills with the ability to work effectively with portfolio leads, sourcing teams, vendors, and other stakeholders.
• Strong Excel skills and comfort working with budget, financial, and contract-related information.
• Demonstrated ability to work proactively, anticipate upcoming needs, and initiate follow-up without waiting for direction.

Skills

• Experience using ServiceNow for contract or workflow management.
• Experience using Coupa or a comparable procurement platform.
• Experience with purchase orders, invoicing, budgeting, or related financial processes.

Pay Transparency

The typical base pay for this role across the U.S. is: $27.19 - $29.20/hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

Consent to Communication and Use of AI Technology

By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary. You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC's use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded. Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying "STOP" to messages or by contacting [e-mail]. For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy.

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