Portfolio Manager

Jobtailor; Washington (District of Columbia); On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor in Washington, DC is seeking an experienced Property Manager to oversee on-site operations, budgeting, and vendor contracts. The role includes preparing management reports, coordinating inspections, and ensuring compliance with community rules.

The candidate will lead onsite staff, liaise with the Board, and drive preventive maintenance programs across mechanical, electrical, and HVAC systems, while managing insurance claims and incident reporting.

Qualifications

• High school diploma required; college degree preferred.
• Strong customer service background with excellent written and verbal communication skills.
• CMCA designation (CAI) preferred.

Responsibilities

• Prepare and present monthly management reports covering site inspections, maintenance progress, violations, insurance status, and security incidents.
• Draft annual budgets for Board approval and manage working capital reserve projects.
• Obtain competitive bids for all contracts based on written specifications; Board retains final approval.
• Authorize purchases, approve invoices, and confirm lien releases before final payment.
• Conduct weekly property inspections and monthly reviews of preventative maintenance logs.
• Negotiate and track vendor contracts, expirations, and bidding timelines.
• Vet contractors for insurance certificates, bonding, warranties, and workmanship quality.
• Develop and maintain preventive maintenance programs for mechanical, plumbing, electrical, and HVAC systems.
• Coordinate annual and as-needed inspections of common elements, submitting quarterly findings to the Board.
• Serve as the primary liaison between the Board and property operations.
• Respond to owner correspondence and enforce community rules and regulations.
• Process incident/accident reports and insurance claims, coordinating on potential litigation.
• Attend Board meetings per management contract requirements.
• Supervise onsite staff and the Corporate Administrative Assistant.
• Hire, train, and retain on-site personnel as needed.
• Flag personnel and physical property needs to senior leadership.

Skills

Property management

Budget management

Site inspections

Contract management

Insurance claims processing

Preventive maintenance

Staff supervision

Incident reporting

Regulation enforcement

Customer service

Excellent communication

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Vantaca

Strongroom Payables Lockbox

Community web portals

Job description

Job Responsibilities

• Prepare and present monthly management reports covering site inspections, maintenance progress, violations, insurance status, and security incidents
• Draft annual budgets for Board approval and manage working capital reserve projects
• Obtain competitive bids for all contracts based on written specifications; Board retains final approval
• Authorize purchases, approve invoices, and confirm lien releases before final payment
• Conduct weekly property inspections and monthly reviews of preventative maintenance logs
• Negotiate and track vendor contracts, expirations, and bidding timelines
• Vet contractors for insurance certificates, bonding, warranties, and workmanship quality
• Develop and maintain preventive maintenance programs for mechanical, plumbing, electrical, and HVAC systems
• Coordinate annual and as-needed inspections of common elements, submitting quarterly findings to the Board
• Serve as the primary liaison between the Board and property operations
• Respond to owner correspondence and enforce community rules and regulations
• Process incident/accident reports and insurance claims, coordinating on potential litigation
• Attend Board meetings per management contract requirements
• Supervise onsite staff and the Corporate Administrative Assistant
• Hire, train, and retain on-site personnel as needed
• Flag personnel and physical property needs to senior leadership

Requirements

• High school diploma required; college degree preferred
• Strong customer service background with excellent written and verbal communication skills
• CMCA designation (CAI) preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Working knowledge of Vantaca, Strongroom Payables Lockbox, and community web portals
• Valid driver's license may be required
• Ability to lift up to 25 lbs and walk properties, including stairs

Core Competencies

Demonstrates expertise in property management, including budget preparation, vendor negotiation, and maintenance program development. Strong communication and customer service skills are essential for liaising with the Board and managing onsite staff.

Highest-signal resume keywords

• Property Management
• Budget Preparation
• Vendor Negotiation
• Preventive Maintenance Programs
• Customer Service

ATS Optimization Keywords

Hard Skills

• Budget Management
• Site Inspections
• Contract Management
• Insurance Claims Processing
• Preventive Maintenance
• Staff Supervision
• Incident Reporting
• Regulation Enforcement

Soft Skills

• Excellent Communication Skills
• Customer Service Orientation

Certifications & Qualifications

• CMCA Designation

Industry Keywords

• Property Operations
• Board Liaison
• Vendor Contracts
• Maintenance Logs
• Community Rules

Tools & Technologies

• Microsoft Office
• Vantaca
• Strongroom Payables Lockbox
• Community Web Portals