Portfolio Administration Coordinator (Bilingual)

Cushman & Wakefield; St. Louis (MO); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Portfolio Administration Coordinator to oversee lease administration processes. This role involves reviewing property documents, ensuring accurate financial obligations, and maintaining critical location data. The ideal candidate will have strong Spanish communication skills and be proficient in data management and financial terminology. Join a dynamic team where your contributions will directly impact client relationships and operational efficiency in a fast-paced environment. This position offers the opportunity to grow within a supportive and collaborative workplace focused on excellence.

Qualifications

• Bachelor’s degree preferred in business, finance, or accounting.
• Ability to interpret complex real estate lease terminology.

Responsibilities

• Review and maintain lease information and data in technology systems.
• Conduct audits of Year-End Common Area Maintenance and insurance reconciliations.
• Manage subtenant processes and ensure timely processing of monthly rents.

Skills

Spanish (written and verbal)

Data Management

Bill Pay experience

Financial terminology

MS Office Suite (Word, Excel, PowerPoint)

Education

Bachelor’s Degree

Job description

Job Title

Portfolio Administration Coordinator-1

Job Description Summary

Responsible for reviewing leased and owned property documents, as well as compiling and maintaining critical location data, including financial and contractual obligations, as part of the lease administration process. The Specialist provides guidance and training to newly hired Portfolio Administration Coordinators and Sr. Portfolio Administration Coordinators. This position may be assigned to one or more accounts/clients. Spanish written and verbal required.

Job Description

• Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required
• Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
• Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
• Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
• Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
• Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
• Request and process certificates of insurance as required by the lease document
• Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
• Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
• Establish task priorities and create schedules for portfolio objectives.
• Able to manage multiple projects/priorities in a fast-paced environment
• Stay up to date on the latest industry standards and trends

EDUCATION

• Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Spanish written and verbal required
• Ability to understand, interpret, and abstract complex real estate lease terminology
• Data Management and Bill Pay experience preferred
• Working knowledge of financial terms
• Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail] . Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”