Portable Programs Coordinator

DERSE INC; Milwaukee (WI); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive pay and benefits

Bright culture

Long-term career investment

Job summary

Derse Inc in Milwaukee is seeking a Portable Programs Coordinator to join our Logistics team. You will manage client inventory, enter and track jobs in Accelerate, place transportation orders, and reconcile I&D and service provider invoices to keep programs running smoothly.

This onsite role requires a collaborative, detail-oriented, relationship-minded individual who can handle multiple tasks, from calendar updates to billing closeouts, ensuring high quality service for tradeshow and

Qualifications

• Bachelor's or associate degree with relevant experience.
• Trade show or face-to-face marketing experience preferred.
• Ability to work with minimal supervision.
• Relationship-focused, self-motivated and process oriented.

Responsibilities

• Understand client program pricing / work scope and flag variances to Logistics Manager.
• Create and enter Job Number into Accelerate from the Customer Portal or other sources.
• Update Accelerate database including inventory management.
• Charge labor to Job Number per Portable Programs Service Provider Template.
• Enter events into Portable Program Calendar for divisional viewing.
• Prepare show service orders when necessary and generate POs.
• Place transportation orders and add PO to interface.
• Place I&D orders when necessary and generate PO.
• Manage Damage Claims.
• Perform quality control prior to shipping.
• Reconcile credit card charges in Certify regularly.
• Review vendor invoices for accuracy and follow up if rejected.
• Close out Job and submit to Admin for timely billing.
• Use preferred vendor program for Show Services, I&D and Transportation.
• Back up other Logistics personnel as needed.

Skills

Trade show experience

Attention to detail

Relationship building

Education

Bachelor's Degree

Associate degree with experience

Job description

Description

Derse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life!

We believe in committing to a long-term investment in your career with a total rewards package including:

• Competitive pay and comprehensive benefits package


• A bright and energetic culture where your ideas are valued


• 75+ years of financial stability

Derse employs over 600 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas, Pittsburgh, and various communities in Poland & Germany. Visit our website derse.com to learn more!

As a Portable Programs Coordinator, you'll join our Logistics team and manage our clients inventory, enter and track jobs, as well as place transportation orders. You'll also review and reconcile credit card statements for your assigned clients. The Portable Programs Coordinator is onsite in Milwaukee, to best collaborate with their team. This role handles many different facets to best accommodate both Derse, and our clients, in the growing world of trade shows and experiential marketing!

Portable Programs Coordinator Responsibilities

• Understand individual client program pricing / work scope per program pricing quoted by estimating. Immediately bring any related job variances to Logistics Manager’s attention


• Create and enter Job Number into Accelerate from the Customer Portal or other sources.


• Update Accelerate database including inventory management.


• Charge labor promptly to Job Number based off Portable Programs Service Provider Template.


• Enter events into Portable Program Calendar for divisional viewing.


• Prepare show service orders when necessary and generate POs


• Place transportation orders, generate PO and add PO to transportation interface reference line.


• Place I&D orders when necessary and generate PO


• Manage Damage Claims


• Perform quality control prior to shipping.


• Reconcile credit card charges in Certify regularly.


• Review vendor invoices for accuracy and approve or reject. If rejected, follow-up with vendor.


• Close out Job and submit to Admin for timely billing


• Use preferred vendor program for Show Services, I&D and Transportation


• Back up other Logistics personnel as needed and directed

Requirements

Portable Programs Coordinator Requirements and Qualifications

• Bachelor's Degree OR Associate degree and one or more year of relevant experience required.


• Previous trade show or face to face marketing experience preferred.


• Ability to work with minimal supervision based upon experience or knowledge.


• Relationship-focused, self-motivated, high sense of urgency and process oriented