Experiential Coordinator

Derse; Milwaukee, Northern (WI, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Derse, a leading experiential marketing and events company in Milwaukee, is seeking an Experiential Coordinator to support the planning and execution of client events. You will assist Event Managers and Producers, coordinating logistics, budgets, and timelines to ensure on-time delivery.

The role emphasizes organization, vendor coordination, and use of Cvent for housing, registration, and tracking, with opportunities to grow within a dynamic, multi-location team.

Qualifications

• Bachelor’s or Associate degree in Event Management, Marketing, Hospitality, or similar.
• 1+ years of relevant event or experiential marketing coordination.
• Prior knowledge of Cvent or event databases preferred.
• Highly organized with ability to work in a fast-paced environment.

Responsibilities

• Assist with and coordinate execution of client events, supporting the Event Manager and Producer.
• Attend client meetings to understand objectives, budgets, and vendor management.
• Support housing & registration, venue planning, and Cvent tracking.
• Maintain event planning documents such as meeting minutes, timelines, and tracking logs.
• Monitor planning process to ensure objectives are met on time.
• Maintain accurate job files for assigned events.
• Collaborate with team members and fill-in as needed.
• Reconcile project expenses and verify accurate recording.

Skills

Event coordination

Organizational skills

Vendor management

Education

Bachelor’s Degree or Associates Degree in Event Management/Marketing/Hospitality

Tools

Cvent

Job description

Description

Derse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life!

We believe in committing to a long-term investment in your career with a total rewards package including:

• Competitive pay and comprehensive benefits package
• A bright and energetic culture where your ideas are valued
• 75+ years of financial stability

Derse employs nearly 600 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas, Pittsburgh, and various communities in Poland & Germany. Visit our website derse.com to learn more!

The Experiential Coordinator supports the planning and execution of proprietary events by assisting Event Managers, Producers, and internal teams across key program areas. This role helps coordinate event logistics, budgets, documentation, and project timelines while ensuring details are accurately tracked and delivered on schedule. This is a great position to begin, or continue, working within the expanding world of proprietary events!

Experiential Coordinator Responsibilities

• Assist with and coordinate execution of various client events, supporting the Event Manager and Producer.
• Attend client meetings to understand objectives, necessary work orders, budgets, and vendor management.
• Support ongoing efforts within housing & registration, venue planning, and Cvent tracking.
• Keep updates of event planning documents such as meeting minutes, project timelines, and tracking logs.
• Monitor planning process and ensure project objectives are accomplished in a timely manner.
• Maintain accurate job file for all assigned proprietary events as needed by the team.
• Collaborate with various team members and fill-in assistance where applicable.
• Own part of the process to reconcile project expenses, and verify accurate recording.

Requirements

Event Coordinator Requirements & Qualifications

• Bachelor’s Degree or Associates Degree within Event Management, Marketing, Hospitality, or similar required.
• Must have 1+ years relevant event or experiential marketing coordination, internship, or equivalent experience.
• Prior knowledge of Cvent or event databases preferred.
• Highly organized and comfortable meeting expectations with little supervision in a fast-paced environment.