PORT HUMAN RESOURCE ANALYST (EMPLOYMENT AND CLASSIFICATION)

Port of Oakland; Oakland (CA); On-site; USD 95,000 - 120,000; Full time

Job summary

The Port of Oakland is seeking two Port Human Resource Analysts to join the Employment and Classification team. Under general supervision, you will handle recruitment, examinations, classification, compensation and related HR programs.

This role supports salary surveys, policy development, and personnel relations while maintaining confidential records. Requirements include a bachelor's degree in HR or related field and two years of progressively responsible HR experience at the Port Assistant

Qualifications

• Bachelor's degree in HR management, business administration, public administration, industrial relations, or related field.
• Two years progressively responsible experience at the level of Port Assistant Human Resource Analyst.
• Knowledge of public personnel administration, recruitment, classification and compensation.
• Understanding of federal and state employment laws and labor relations.

Responsibilities

• Conduct job analyses to classify positions for examination purposes.
• Interviews staff and subject matter experts to gather information for test items.
• Develops and administers examination processes and schedules.
• Performs salary/benefit surveys and analyses for classification decisions.
• Maintains confidential personnel records and assists in policy development.

Skills

Public personnel administration

Recruitment and examination

Labor relations

Job analysis

Statistical analysis

Education

Bachelor's degree in human resources or related field

Two years as Port Assistant Human Resource Analyst

Tools

Spreadsheets

Databases

Word processing

HR software

Job description

The Port of Oakland is currently recruiting for two (2) vacancies in the classification of Port Human Resource Analyst. The current assignments are in the area of Employment and Classification. Under general supervision, the Port Human Resource Analyst performs a variety of professional duties in the administration of recruitment and examination, classification and compensation, personnel reorganization projects, employee and labor relations, employee benefits/payroll programs and other special projects related to general personnel systems.

Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level.

Employment and Classification

• Conducts job analyses to classify positions and determine critical elements for examination purposes.
• Interviews employees, supervisors, managers, directors, and other subject matter experts to solicit information pertaining to job functions and/or development of test items; conducts multiple exam processes simultaneously.
• Assigns and directs the work of clerical and technical staff for examination-related assignments; may train support staff.
• Develops, coordinates and administers the examination process, including conducting job analyses, designing and developing job related selection procedures, evaluating employment applications, developing examination schedules and administering and evaluating oral, written, physical ability and performance tests, and other assessment instruments.
• Conducts statistical analyses of examination results, including item analysis, analysis of adverse impact and item correlations to ensure that examinations conform to professional and legal standards, sets pass points, and prepares examination packets for establishment of Civil Service eligible lists.
• Plans and conducts classification studies and desk audits; prepares and revises class specifications, and recommends the allocation of positions to new or existing classifications.
• Conducts salary/benefit surveys and internal salary relationship studies, analyzes data; recommends salary rates for new classifications.
• Prepares responses to concerns and complaints related to Human Resources-related processes.
• Maintains accurate records and files of a confidential nature.
• Participates in City Port joint examination development and personnel studies.
• Interprets and explains personnel rules, regulations and procedures.
• Assists in the development of policies and procedures for personnel programs.
• Participates in special projects as assigned.

Education and Experience

This classification requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include a bachelor's degree from an accredited college or university in human resources management, business administration, public administration, industrial relations or related field PLUS two years progressively responsible experience at the level of a Port Assistant Human Resource Analyst.

An equivalent combination of education and experience may be considered.

Knowledge, Skills, and Abilities

Knowledge of:

• The principles, practices, and techniques of public personnel administration, including recruitment, selection, job analysis, classification and compensation plan administration, and labor relations.
• Applicable federal and state employment laws, regulations and court decisions concerning labor relations, grievances, arbitration, disciplinary actions, wrongful discharges, equal opportunity and personnel-related policies practices.
• Principles and practices of collective bargaining.
• Affirmative action techniques to apply them to a public personnel management system.
• Methods of conflict resolution
• Statistical measurements and applications used in personnel.
• Legal and professional standards and procedures for the development, administration and validation of assessment instruments.
• Port/City Personnel policies and procedures.
• Laws, regulations, and programs associated with health benefits and insurance carriers.
• Basic knowledge of local, state, and federal laws and regulations applicable to personnel.

Ability to:

• Interpret and explain provisions and requirements relating to health benefits, life insurance, retirement benefits, COBRA, and other benefits programs.
• Gather data to research and resolve claims and related benefits problems
• Apply statistical measurements used in personnel.
• Conduct interviews, investigations and solicit pertinent facts.
• Conduct interviews, investigations and solicit pertinent facts.
• Work under tight deadlines and coordinate several concurrent assignments.
• Communicate effectively in oral and written format to prepare clear, concise and competent reports, correspondence and other materials in a timely manner.
• Prepare and present clear oral presentations.
• Utilize a personal computer as well as spreadsheet, database, word processing and other appropriate human resource-related software.
• Analyze complex technical problems, evaluate alternatives and make sound, independent judgments.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.
• Handle stressful or sensitive situations with tact and diplomacy.

The Selection Process

Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail)

The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II.

Stage II: Assessment Examination (Weighted 100%)

The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position. Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration. The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.

Advisories

Immigration and Reform Control Act

In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.

Americans with Disabilities (“ADA”)

In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Phetdaravanh name at [e-mail] within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation.

The Port of Oakland is an Equal Opportunity Employer

Willingness to work overtime and on weekends occasionally to oversee and/or facilitate examinations.

The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration ("TSA") background check, which will include a fingerprint-based Criminal History Records Check ("CHRC") and a Security Threat Assessment ("STA"), prior to being considered for this position. This status must be maintained for the duration of employment at the Port.