HARBOR FACILITIES MAINTENANCE MANAGER

Port of Oakland; Oakland (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

The Port of Oakland is seeking a Harbor Facilities Maintenance Manager to lead and coordinate maintenance, repair, and minor construction across marina and commercial sites. You will manage budgets, align with engineering teams, and drive preventive and predictive programs to ensure reliable facilities operations.

The role requires a Bachelor’s in business or engineering and at least eight years of supervisory maintenance/engineering experience.

Qualifications

• Bachelor's degree in business, engineering, or related field.
• Eight years of supervisory maintenance and/or engineering experience.
• Knowledge of facilities maintenance programs and budgets.
• Familiarity with CAD and maintenance software.

Responsibilities

• Manage Harbor Facilities Maintenance Department's maintenance, repair, and minor construction of facilities and equipment.
• Review and prioritize work requests and service orders.
• Establish department policies, schedules and methods for maintenance and construction.
• Oversee preventive and predictive maintenance programs with engineering staff.
• Supervise and develop subordinate staff; handle grievances.
• Coordinate equipment purchases and specifications.
• Coordinate with engineering, other Port departments, tenants and contractors; address complaints.
• Prepare and monitor department budget.
• Direct emergency and disaster responses and establish an incident command center.

Skills

Facilities management

Budgeting

Project coordination

Leadership

Emergency response

Education

Bachelor's degree in business, engineering, or related field

Eight years of supervisory maintenance/engineering experience

Tools

CAD

Maintenance management software

Project management software

Job description

Under direction, the Harbor facilities Maintenance Manager is responsible for managing facilities maintenance and minor construction activities within the maritime and commercial real estate areas at the Port of Oakland. The incumbent is responsible for delivering quality, cost effective maintenance services to internal customers and ultimately responsible for all harbor maintenance services including client reporting and customer satisfaction, budget management and financial performance, preventive and predictive maintenance of all equipment and technical operations, and related procurement and contracting activities.

Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level.

• Manages the work of the Harbor Facilities Maintenance Department engaged in the maintenance, repair, and minor construction of building and equipment systems, electrical power distribution and equipment systems, roadways, landscaping, vegetation control, and other installations, facilities, and equipment.
• Reviews, approves, clarifies, prioritizes, assigns, coordinates, and tracks work requests and maintenance service orders for work to be performed by the department.
• Establishes, in conjunction with subordinate staff, department policies, procedures, schedules, and methods for maintenance, repair, and minor construction of facilities, equipment, and installations for which the department is responsible.
• Oversees the development and implementation of preventive and predictive maintenance programs in conjunction with engineering and maintenance staff to ensure routine inspection and maintenance of facilities and the establishment of performance goals and production standards for planned and preventive maintenance programs.
• Supervises, coaches, trains, and evaluates the performance of subordinate supervisory personnel; assists in responses to grievances and disciplinary actions regarding department personnel.
• Reviews and approves recommendations for the purchase of equipment and the development of equipment specifications; reviews specifications for specialized equipment.
• Coordinates department activities with engineering Division staff, other Port departments, outside agencies, tenants, and contractors to inform them of the status of ongoing work and provide information; responds to and resolves complaints and concerns from tenants, clients, the public, and other Port departments.
• Prepares, monitors, and controls the department budget.
• Directs and coordinates responses to and makes critical decisions to resolve emergency and disaster conditions, such as those resulting from area-wide power outage, accident, fire flood, wind, or earthquake; supervises the establishment of an incident command center during emergency operations.

EDUCATION AND EXPERIENCE

This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include the following:

Graduation from an accredited college or university with a bachelor’s degree in business, engineering, or a related field.

At least eight years of experience supervising maintenance and/or engineering functions in similar property environments.

KNOWLEDGE, SKILLS AND ABILITIES

To successfully perform the typical tasks and duties of the position, the knowledge, skills and/or abilities listed below are required.

Knowledge of:

• Knowledge of principles and practices of management relative to planning, implementing, and administering a facilities maintenance program.
• Knowledge of administrative policies and procedures of the Port of Oakland, including Personnel Rules and Procedures, and Port of Oakland labor contracts relating to personnel in the section.
• Knowledge of municipal and state laws and codes relevant to facilities construction and maintenance.
• Considerable knowledge of general administrative principles, practices and methods, including goal setting, objectives and procedures development and implementation, program and budget development and implementation.
• Working knowledge of technology platforms and applications for engineering/design Computer Aided Drafting (CAD) and project management and maintenance management software.

Ability to:

• Ability to plan and direct engineering, maintenance and construction projects.
• Ability to plan work loads for others, including assigning and monitoring work, conducting formal performance evaluations and administering discipline.
• Ability to resolve difficult technical and operational problems in an independent and creative manner.
• Ability to exercise sound and effective judgment.
• Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions.
• Ability to interact effectively with Port management, subordinate staff, contractors, and the general public.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to analyze, interpret and report on financial results, including the development and administration of budgets.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.
• Ability to lead and direct organizational responses to emergency situations involving Port facilities, including such events as fire, earthquakes, public disturbances, storms, etc.
• Ability to exercise tact, self-restraint and strategy in dealing with a variety of people, including adversaries and advocates.

THE SELECTION PROCESS

Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail)

– The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage.

Only the most suitably qualified candidates will be invited to Stage II.

Stage II: Assessment Examination (Weighted 100%)

– The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position.

Candidates must achieve a scale score of 70 or more on this examination to be placed on the hiring list for employment consideration.

The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.

ADVISORIES

Immigration and Reform Control Act:

In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.

Americans with Disabilities (ADA):

In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Jeu at [e-mail] within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation.

The Port of Oakland is an Equal Opportunity Employer.

Must possess a valid California Class C driver license at the time and for the duration of appointment.

The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port.

Must be available for on-call duty as required by emergency situations or as required for uninterrupted operations.