POOL SUPERVISOR

SmartRecruiters, Inc.; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

SmartRecruiters, Inc. is seeking Staff Analyst II within the City of New York’s Department of Social Services umbrella. The role focuses on administering civil service hiring pools, coordinating interviews, and maintaining records to support efficient hiring decisions.

Hours are 9 to 5, with responsibilities including orientation for new hires, reporting on pool activity, and data management across NYCAPS, HRTS, PMS, and PRISE. This position advances public service staffing for HRA and DHS.

Qualifications

• Master's degree in a relevant field or Juris Doctor degree required.
• Bachelor's degree with 2 years of satisfactory full-time professional experience in budget/financial administration, staffing, or related areas.
• Alternative combinations of education/experience acceptable with high school diploma.
• Experience with civil service processes and records management is implied by the role.

Responsibilities

• Administer Civil Service hiring pools, including creating job descriptions and sending interview notices.
• Oversee hiring pool activity: coordinate interviews, inform candidates of decisions, and maintain records.
• Prepare and update orientation materials for new hires and coordinate the agency’s New Hire Orientation Program.
• Prepare statistical reports from hiring pools and track certification lists and testing data.
• Enter and retrieve information from computerized systems (e.g., NYCAPS, HRTS, PMS, PRISE) to support operations.
• Assist with reinstatement research and liaise with other city agencies regarding appointments for HRA.
• Maintain and update the Active Civil Service Listing by reviewing PRISE data.

Education

Master's degree in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school

Bachelor's degree plus 2 years of professional experience in budget/financial administration, personnel or public administration, or related areas

Associate degree or 60 semester credits plus 4 years of professional experience as described above

High school diploma or equivalent plus 6 years of professional experience as described above

Combination of education and/or experience equivalent to the above, with college credits substituted for experience

Job description

• Job Category: Administration & Human Resources
• Salary Band: $80,000 to $90,000
• Compensation: USD 72,595 - USD 83,484

Job Description

APPLICANTS MUST BE PERMANENT IN STAFF ANALYST TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS).

HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance.

DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

Human Resources Solutions (HRS)/Civil Service Initiative Unit is recruiting (two) 2 Staff Analyst II's to function as Pool Supervisors who will:

• Administer Civil Service hiring pools, which entails requesting job descriptions and sending out interview notices to candidates.
• Oversee hiring pool activity which entails coordinating interviews, responding to inquiries, informing candidates of interviewing decisions, recordkeeping of hiring pool activity/decisions, preparing summary reports of hiring pool, and completing the Disposition of Certification.
• Coordinate and administering the Agency’s New Hire Orientation Program and preparing, editing, and updating orientation manuals and other pertinent information for new hires.
• Prepare statistical reports resulting from hiring pools; maintaining tracking sheets regarding the last civil service list number reached for a title, medical, psychological and language testing.
• Enter, updating, and retrieving information from computerized systems (i.e., NYCAPS, HRTS, PMS, PRISE) and other information storage systems in order to facilitate search, clearance, verification, and other operations as well as assisting in maintaining data quality control.
• Assist in the research regarding reinstatement requests and liaising with other city agencies regarding appoints for other city agencies as well as other city agencies appointing for HRA.
• Maintain, track, and update the Active Civil Service Listing, which indicates all civil service exams that are active, by reviewing the DCAS’ system known as PRISE.

Hours/Schedule: 9 to 5

STAFF ANALYST - 12626

Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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