Policy & Government Relations Coordinator

Jackson Walker LLP; Austin (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Jackson Walker LLP seeks a Legislative Coordinator to provide administrative and operational support for legislative and government relations activities. You will coordinate meetings, manage records, and handle expenses for attorneys and the JW PAC.

The role requires strong attention to detail, discretion, and the ability to manage multiple time-sensitive tasks while ensuring compliance with Firm procedures.

Qualifications

• High school diploma or GED required; associate's or bachelor's degree in Government, Political Science, Public Administration, Business Administration, Communications, or related field preferred.

Responsibilities

• Provide administrative and operational support to attorneys and professionals engaged in legislative, government relations, and related client activities.
• Coordinate meetings, communications, materials, and other administrative needs in support of legislative and client activities.
• Maintain organized records, calendars, spreadsheets, and other tracking tools supporting legislative activities.
• Monitor recurring deadlines and outstanding items and follow up with appropriate stakeholders to facilitate timely completion.
• Communicate professionally with clients, government relations contacts, vendors, campaigns, and other external parties as appropriate.
• Maintain accurate and current contact, client, and organizational information.
• Handle sensitive client, political, financial, and Firm information with appropriate confidentiality and discretion.
• Prepare and submit attorney and business-related expenses through the Firm\'s expense management system in accordance with applicable Firm and client requirements.
• Review expense information to determine appropriate expense classifications, client allocations, and supporting documentation.
• Allocate reimbursable expenses among applicable clients while monitoring client-specific expense limitations and requirements.
• Process business development, attorney development, travel, meeting, and other expenses using appropriate Firm classifications.
• Obtain and maintain receipts, supporting documentation, and other information required for expense submission and reimbursement.
• Process recurring monthly and annual invoices associated with legislative and government relations activities.
• Coordinate completed invoices with Accounts Payable and other Firm departments for processing.
• Monitor recurring expenses and invoices and maintain organized records to facilitate timely and accurate processing.
• Identify discrepancies, missing documentation, or allocation concerns and work with appropriate stakeholders to resolve issues before submission.

Skills

MS Office proficiency

Attention to detail

Time management

Communication skills

Discretion

Education

High school diploma or GED

Associate's or Bachelor's in Government or related field (preferred)

Tools

Microsoft Office

Job description

Jackson Walker LLP seeks a Legislative Coordinator to provide administrative and operational support for legislative and government relations activities. You will coordinate meetings, manage records, and handle expenses for attorneys and the JW PAC.

The role requires strong attention to detail, discretion, and the ability to manage multiple time-sensitive tasks while ensuring compliance with Firm procedures.