Policy Engagement & Partnerships Assistant (Part-Time)

Indiana University Bloomington; Bloomington (IN); On-site; USD 22,000 - 25,000; Part time

Benefits offered by this job

Medical and dental insurance

Health savings account

Flexible spending accounts

Life insurance

Disability insurance

Retirement plan

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program

Job summary

Hamilton Lugar School at Indiana University Bloomington is seeking a part-time Administrative Support Assistant to assist with travel arrangements, guest itineraries, and honorarium processing for visiting policy leaders and external stakeholders. The role also handles catering, promotional design, and expense tracking to ensure smooth program execution.

This position emphasizes strong communication, organizational skills, and professionalism while supporting the Director of Policy Engagement

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational abilities.
• Professionalism and confidentiality when interacting with guest speakers and leadership.
• Basic proficiency with Canva or similar and standard office software.
• Ability to lift and move light event supplies.

Responsibilities

• Assist with administrative travel arrangements, prepare guest itineraries, and process honorarium paperwork for visiting policy leaders and external stakeholders.
• Handle food and beverage ordering, coordinate catering pickups, and oversee on-site food setup and cleanup.
• Design promotional flyers using Canva/Adobe Express and coordinate printing/distribution of event materials.
• Collect, log, and track receipts and expense documentation for reimbursements and purchasing.
• Provide day-to-day administrative support to the Director of Policy Engagement and Strategic Partnerships.
• Coordinate room reservations, venue setup, technology checks, and post-event takedown for policy workshops and events.

Education

High school diploma or equivalent

Tools

Canva

Adobe Express

Microsoft Office

Google Workspace

Job description

Hamilton Lugar School at Indiana University Bloomington is seeking a part-time Administrative Support Assistant to assist with travel arrangements, guest itineraries, and honorarium processing for visiting policy leaders and external stakeholders. The role also handles catering, promotional design, and expense tracking to ensure smooth program execution.

This position emphasizes strong communication, organizational skills, and professionalism while supporting the Director of Policy Engagement