Strategic Executive Admin for HLS Deans

Indiana University Bloomington; Bloomington (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Tuition subsidy

Job summary

Indiana University Bloomington's Hamilton Lugar School invites applications for an administrative support role serving the Dean and Executive Associate Dean. Responsibilities include calendar management, travel coordination, meeting material preparation, and maintaining program documents, reports, and receptions.

The role supports research efforts and ensures smooth operations across the Deans Office. The ideal candidate has a high school diploma or GED and at least four years of relevant

Qualifications

• High school diploma or equivalent (HSED or GED)
• 4 years of relevant experience.

Responsibilities

• Provides administrative support for Dean and Executive Associate Dean by managing schedules, preparing meeting materials, and coordinating travel arrangements.
• Assists with monitoring program progress and following up with stakeholders on completion or delay of program phases; schedules meetings and maintains program documents/reports.
• Assists with oversight of program activities, identifies issues, and ensures timely resolution.
• Manages calendars for the HLS Dean and Executive Associate Dean; coordinates annual calendar of recurring meetings led by the HLS Deans.
• Prepares meeting materials for the Deans, such as bios and briefing materials on key stakeholders.
• Makes travel arrangements for the HLS Dean and Executive Associate Dean and processes travel reimbursements.
• Manages reception for the HLS Deans Office and supervises 5-6 part-time reception desk student workers.
• Monitors and maintains inventory of office supplies and equipment for the Deans Suite.
• Provides support for HLS Dean and Executive Associate Dean on research projects and writing related to HLS programs.

Skills

Organizational skills

Confidential information handling

Verbal communication

Collaboration / team building

Judgment / decision making

Conflict management

Education

High school diploma or equivalent

Job description

Indiana University Bloomington's Hamilton Lugar School invites applications for an administrative support role serving the Dean and Executive Associate Dean. Responsibilities include calendar management, travel coordination, meeting material preparation, and maintaining program documents, reports, and receptions.

The role supports research efforts and ensures smooth operations across the Deans Office. The ideal candidate has a high school diploma or GED and at least four years of relevant