Part-Time Assistant for Policy Engagement and Strategic Partnerships

Indiana University Bloomington; Bloomington (IN); On-site; USD 22,000 - 25,000; Part time

Benefits offered by this job

Medical and dental insurance

Health savings account

Flexible spending accounts

Life insurance

Disability insurance

Retirement plan

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program

Job summary

Hamilton Lugar School at Indiana University Bloomington is seeking a part-time Administrative Support Assistant to assist with travel arrangements, guest itineraries, and honorarium processing for visiting policy leaders and external stakeholders. The role also handles catering, promotional design, and expense tracking to ensure smooth program execution.

This position emphasizes strong communication, organizational skills, and professionalism while supporting the Director of Policy Engagement

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational abilities.
• Professionalism and confidentiality when interacting with guest speakers and leadership.
• Basic proficiency with Canva or similar and standard office software.
• Ability to lift and move light event supplies.

Responsibilities

• Assist with administrative travel arrangements, prepare guest itineraries, and process honorarium paperwork for visiting policy leaders and external stakeholders.
• Handle food and beverage ordering, coordinate catering pickups, and oversee on-site food setup and cleanup.
• Design promotional flyers using Canva/Adobe Express and coordinate printing/distribution of event materials.
• Collect, log, and track receipts and expense documentation for reimbursements and purchasing.
• Provide day-to-day administrative support to the Director of Policy Engagement and Strategic Partnerships.
• Coordinate room reservations, venue setup, technology checks, and post-event takedown for policy workshops and events.

Education

High school diploma or equivalent

Tools

Canva

Adobe Express

Microsoft Office

Google Workspace

Job description

HAMILTON LUGAR SCHOOL (BL-SGIS-IUBLA)

The Hamilton Lugar School of Global and International Studies (HLS) is a leader in the study of international affairs and the languages, cultures and perspectives shaping our world. HLS takes a multidisciplinary approach to global education, offering instruction in over 80 languages, the most in the country, and helping students develop cultural fluency and expertise in nearly every region, including Africa, Russia, Latin America, Europe, Asia, and the Middle East.

Department Specific Responsibilities

• Assists with administrative travel arrangements, prepare guest itineraries, and process honorarium paperwork and documentation for visiting policy leaders and external stakeholders.
• Handles food and beverage ordering, manage catering pickups, and oversee on-site food setup and clean-up.
• Designs promotional flyers (using tools like Canva or Adobe Express), format program assets, and coordinate printing and distribution of event handouts and materials.
• Collects, logs, and tracks receipts and expense documentation for reimbursements and departmental purchasing in alignment with IU financial guidelines.
• Provides day-to-day administrative and organizational support to the Director of Policy Engagement and Strategic Partnerships to ensure smooth program implementation.
• Coordinates room reservations, venue setup, technology checks, and post-event takedown for HAMILTON LUGAR SCHOOL policy workshops, lectures, seminars, and evening skill-building series.

Education

Required

• High school diploma or equivalent (such as HSED or GED)

Skills

Required

• Excellent written and verbal communication skills
• Strong organization skills
• High level of professionalism and confidentiality needed when interacting with guest speakers, faculty and University Leadership
• Basic proficiency with visual design tools (Canva or similar) and standard university software (Microsoft Office, Google Workspace).
• Ability to lift and move light event supplies during room setup and takedown.

$16.00 to $18.00 dependent on skills and experience

Primarily daytime administrative support with periodic evening availability required for signature events

10-12 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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