Policy Engagement & Partnerships Coordinator

Indiana University; Bloomington (IN); On-site; USD 22,000 - 25,000; Part time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy

Paid holidays

Flexible spending accounts

Job summary

Indiana University’s Hamilton Lugar School is seeking a part-time administrative assistant to support policy engagement and events. The role handles travel arrangements, guest itineraries, catering and on-site logistics, and designs promotional flyers using Canva or similar tools, while logging receipts and expenses per IU guidelines.

Daytime hours with periodic evening availability for signature events, 10–12 hours per week.

Qualifications

• Excellent written and verbal communication skills.
• Strong organization skills.
• High level of professionalism and confidentiality when interacting with guests and leadership.
• Proficiency with Canva or similar design tools and standard university software (MS Office, Google Workspace).
• Ability to lift and move light event supplies during setup and takedown.

Responsibilities

• Assist with travel arrangements and guest itineraries.
• Handle catering orders and on-site food setup.
• Design promotional flyers and coordinate printing of handouts.
• Track receipts and reimbursements per IU guidelines.
• Provide administrative support to the Director of Policy Engagement and Strategic Partnerships.
• Coordinate room reservations, venue setup, tech checks, and post-event takedown.

Skills

Communication skills

Organization

Professionalism & confidentiality

Design tools (Canva/Adobe Express)

Light event setup

Education

High school diploma

Tools

Canva

Microsoft Office

Google Workspace

Job description

Indiana University’s Hamilton Lugar School is seeking a part-time administrative assistant to support policy engagement and events. The role handles travel arrangements, guest itineraries, catering and on-site logistics, and designs promotional flyers using Canva or similar tools, while logging receipts and expenses per IU guidelines.

Daytime hours with periodic evening availability for signature events, 10–12 hours per week.