Executive Administrative Assistant to Deans

Indiana University; Bloomington (IN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Comprehensive medical and dental保险

Health savings account

Flexible spending accounts

Life insurance

Retirement plan

Tuition subsidy for employees

Paid holidays and generous PTO

Employee assistance program (EAP)

Job summary

Hamilton Lugar School of Global and International Studies in Bloomington, Indiana, seeks an experienced Administrative Assistant to provide executive support to the Dean and Executive Associate Dean, manage calendars, process travel arrangements, and prepare meeting materials.

The role requires meticulous organization, discretion, and strong communication skills to coordinate with faculty and staff across departments.

Qualifications

• Excellent organizational skills and ability to manage multiple priorities.
• Ability to maintain confidentiality and exercise tact and diplomacy.
• Strong verbal communication and listening skills for executive support.
• Collaborative approach with colleagues and external stakeholders.
• Demonstrates sound judgment and decision making under pressure.
• Effective conflict management and problem-solving abilities.

Responsibilities

• Provides administrative support for the Dean and Executive Associate Dean, including schedules and meeting materials.
• Manages calendars, travel arrangements, and budget for the Deans.
• Coordinates annual calendars of recurring meetings led by the Deans and prepares briefing materials.
• Prepares meeting materials and collects bios on key stakeholders.
• Processes travel reimbursements and handles reception for the Deans Office.

Skills

Excellent organizational skills

Confidential information handling

Verbal communication

Collaboration and teamwork

Judgment and decision making

Conflict management

Education

High school diploma or equivalent

4 years of relevant experience

Tools

Job description

Hamilton Lugar School of Global and International Studies in Bloomington, Indiana, seeks an experienced Administrative Assistant to provide executive support to the Dean and Executive Associate Dean, manage calendars, process travel arrangements, and prepare meeting materials.

The role requires meticulous organization, discretion, and strong communication skills to coordinate with faculty and staff across departments.