Police Records Technician

Metropolitan Washington Airports Authority; Virginia; On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Police Records Technician to support its Police Department. In this pivotal role, you will manage police reports and law enforcement records, ensuring their accuracy and confidentiality. Your responsibilities will include coordinating data entry, generating statistical reports, and acting as a liaison for records requests. The ideal candidate will have a strong background in administrative support and database management, along with excellent communication skills. If you are detail-oriented and passionate about public safety, this opportunity could be perfect for you.

Qualifications

• Three years in administrative support with a focus on database management.
• Experience in public safety records management systems is preferred.

Responsibilities

• Manage and update the Police Records Management System (RMS).
• Safeguard police reports and ensure compliance with security protocols.

Skills

Administrative Support

Database Management

Records Handling

Microsoft Office Suite

Communication Skills

Education

High School Diploma or GED

Associate Degree in a Relevant Field

Tools

Police Records Management System (RMS)

National Incident Based Reporting System (NIBRS)

Motorola Premier One

Crash Investigation Reporting Systems

Job description

Compensation Grade:

S17-H

Salary Range:

$32.20-$45.09

Opening Date:

May 2, 2025

Closing Date:

May 17, 2025

Please Note: All job announcements close at 11:59 p.m. of the day before the posted closing date.

As a Police Records Technician, you will play a critical role in supporting the Airports Authority's Police Department.

Police Records Technician

Serves in the Police Records Section of the Police Department in the Office of Public Safety.

Manages police reports and law enforcement records to fulfill court and legal requirements. Ensures the accuracy, confidentiality, and security of police records while maintaining compliance with state and federal reporting guidelines. This role involves managing systems and document management tasks involving sensitive police reports, records, and court documentation, coordinating data entry across multiple law enforcement systems and generating statistical reports. Performs related functions.

GENERAL RESPONSIBILITIES

Manages and updates the Police Records Management System (RMS), including generating and tracking daily reports. Coordinate with sworn officers to resolve missing or inaccurate information.

Receives, reviews, and uploads police reports and related documents into RMS and other systems, ensuring data accuracy and completeness.

Updates, modifies, and purges records in RMS regularly, according to department policies.

Safeguards police reports and other sensitive information, ensuring compliance with established security protocols.

Coordinates with the Virginia State Police (VSP) for accurate reporting of traffic and criminal data.

Acts as the liaison for the police department with external agencies and the public for records requests. Ensure the appropriate release of police reports in accordance with Airports Authority policies.

Provides credible testimony in court regarding the acquisition and integrity of police records.

Processes expungements in accordance with the Library of Virginia's guidelines.

Reviews and approves Coplogic reports, forwarding them to the appropriate investigative departments.

After proper training, reviews and submits Crash Investigation Reports.

Supports daily administrative tasks, including answering phone calls, responding to emails, and assisting the public with records-related needs.

Performs other duties as assigned.

QUALIFICATIONS

Three years of progressively responsible experience in administrative or logistical support, with an emphasis on database management and records handling.

At least one year of experience in public safety records management systems or a comparable system (e.g. Case Management, Incident reporting, Computer-Aided Dispatch (CAD) Systems, etc. )

Strong attention to detail in reviewing documents and data for accuracy and completeness.

Ability to maintain organized records and databases and generate system-related reports.

Competence with Microsoft Office Suite and general computer skills.

Strong verbal and written communication skills, with the ability to provide credible testimony in court.

PREFERRED QUALIFICATIONS

Experience providing administrative support to law enforcement.

Knowledge and experience using the National Incident Based Reporting System (NIBRS).

Familiarity with Crash Investigation Reporting Systems (such as Treads).

Experience with Motorola Premier One records management system.

An associate degree (A.A. or A.S.) in a relevant field.

Previous experience working in a law enforcement environment.

EDUCATION

High school diploma or GED required.

CERTIFICATIONS AND LICENSES REQUIRED

None.

NECESSARY SPECIAL FACTORS

Work is reviewed regularly for accuracy, timeliness, teamwork, customer service, and other performance measures.

Work hours may be adjusted with little to no notice to meet the operational needs of the department.

A background security investigation will be required for all new hires.

Metropolitan Washington Airports Authority is an Equal Opportunity Employer.| Follow us on Twitter @MWAAcareers.