Police Records Specialist: Data Entry & Records

City of Santa Fe Springs; Suffolk (VA); On-site; USD 32,000 - 46,000; Full time

Job summary

City Police Department in Suffolk, VA seeks a detail‑oriented clerical assistant. The role handles public requests for criminal histories and reports, processes payments, and maintains various records with accuracy and discretion.

Responsibilities include phone and in‑person inquiries, data entry, and preparation of routine correspondence and reports. Incumbents may be asked to transcribe investigations materials and support records management tasks as needed.

Qualifications

• High school diploma or equivalent with secretarial/business coursework.
• 1–2 years clerical/secretarial experience; VCIN certification within 12 months.

Responsibilities

• Work shift work.
• Receive and respond to requests for copies of reports and collect payments.
• Answer phones and greet visitors with department knowledge.
• Operate data entry equipment to access and process files (criminal histories, reports, etc.).
• Prepare correspondence, reports, and records; file maintenance.

Skills

Typing 40 wpm

Communication skills

Independent judgment

Education

High School Diploma or equivalent

Tools

Data entry equipment

Job description

City Police Department in Suffolk, VA seeks a detail‑oriented clerical assistant. The role handles public requests for criminal histories and reports, processes payments, and maintains various records with accuracy and discretion.

Responsibilities include phone and in‑person inquiries, data entry, and preparation of routine correspondence and reports. Incumbents may be asked to transcribe investigations materials and support records management tasks as needed.