Police Records Technician

City Of Gainesville, FL; Gainesville (FL); On-site; USD 40,000 - 62,000; Full time

Benefits offered by this job

On-site fitness centers

Tuition reimbursement

On-site medical staff

Wellness program

Pension plan

Job summary

The City of Gainesville is hiring a Records Clerk in the Gainesville Police Department to support records maintenance, NCIC/FCIC workflows, and public records requests. You will type quickly, organize files, and prepare reports for internal and external stakeholders.

You will interact with city staff and the public, maintain accurate records, and learn to coordinate with the City Attorney’s Office. Training in NCIC/FCIC and Notary licensing is provided during the first months.

Qualifications

• High school diploma or equivalent and two years of clerical experience.
• Must type at least 35 words per minute.
• Word processing, spreadsheet, and data management experience may be required.
• Must obtain state certification for NCIC/FCIC within six months of appointment.
• Must obtain Florida Notary Public license within six months of appointment.

Responsibilities

• Performs clerical records data recovery and storage tasks.
• Handles teletype NCIC/FCIC functions and data modifications.
• Enters, exits, and updates records in state and national databases.
• Prepares records for filing, public records requests, and copying.
• Maintains files and generates reports.
• Interacts with internal/external customers and agencies to ensure compliance with Florida statutes.
• Requests subpoenas and processes related documents.
• Receives cash payments and prepares cash reports.
• Acts as receptionist and provides general information on procedures.

Skills

Typing 35 wpm

Records maintenance

Microsoft Word

Microsoft Excel

Data management

Communication skills

Education

High school diploma or equivalent

Tools

NCIC/FCIC software

Notary Public license

Job description

Introduction

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors.

Job Details

• Department: GG_Police: Police Records
• Salary Range Minimum: $19.13
• Salary Range Maximum: $29.85
• Closing Date: 09/17/2026

Job Description

This is clerical work in the Gainesville Police Department records section. Positions allocated to this classification report to a designated supervisor and work under close supervision. Work in this class is distinguished from other classes by its emphasis on records keeping.

Essential Job Functions

• Performs various clerical activities to recover and store records data.
• Performs duties associated with teletype National Crime Information Center / Florida Crime Information Center (NCIC/FCIC) functions.
• Enters, exits, and modifies records in the state and national databases.
• Prepares documents for filing, public records viewing, and copying.
• Maintains files and records and creates reports.
• Interacts with internal and external customers, City administration and various government agencies to produce records in compliance with Florida Statutes.
• Processes Affidavits, public records requests, subpoenas, or similar documents.
• Interacts with City Attorney’s Office to store and retrieve documents.
• Receives cash payments for records and reports.
• Prepares reports of cash received.
• Performs statistical and record keeping functions.
• Serves as a receptionist.
• Provides general information concerning regulations and office procedures.
• Types from copy, rough draft, or general instructions material relating to activities in the records section.
• Operates office machines and equipment.
• Attends work on a continuous and regular basis.

Non-Essential Job Functions

• Helps cross train new employees.
• Performs other related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

Education and Experience

• Graduation from high school or possession of an acceptable equivalently diploma, and two (2) years of clerical experience one (1) of which should be in records maintenance.
• Must type at a minimum speed of 35 correct words per minute.
• Word processing, spreadsheet, and data management experience may be required.

Certifications or Licenses

• Licenses: None.
• Certifications: Must obtain state certification for NCIC/FCIC computer systems within six (6) months of appointment.
• Must obtain State of Florida Notary Public license within six (6) months of appointment.

Knowledge, Skills and Abilities

• Knowledge of office practices and procedures, business English, spelling and math.
• Ability to use Microsoft software (Word, Outlook, Excel) and relevant software applications.
• Ability to maintain complex clerical records and prepare reports from such records.
• Ability to work effectively with coworkers and the general public.
• Ability to communicate effectively, both orally and in writing.

Physical and Environmental Requirements

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

Physical Requirements

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

Work Environment

May be required to work shift work. Will be required to work with, or have access to, information or documents pertaining to confidential criminal investigations. Note: May Require Assessment(s). May fill multiple positions. May establish an eligibility list. Come join our team!

Benefits

The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally. All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.

Veterans' Preference Veterans are encouraged to apply. Veterans’ Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans’ Preference. State of Florida residency is not required for Veterans’ Preference. If you are unable to apply online due to a disability, contact recruiting at [e-mail] or by calling 352-334-5077.

About the City of Gainesville

The City of Gainesville proudly employs more than 1,500 dedicated community builders who work every day to make a positive impact on our community. Our team includes professionals from a wide range of fields, from creative innovators and financial experts to public safety personnel and critical infrastructure engineers.

We offer diverse and rewarding career opportunities across many departments and service areas, including General Government, Gainesville Police Department, Public Works, Parks, Recreation and Cultural Affairs, Information Technology, Gainesville Fire Department, Regional Transit System, and more. No matter your background or expertise, you'll find meaningful opportunities to grow your career while serving the Gainesville community.