Police Records Specialist

City of Evans; Evans (CO); On-site; USD 33,000 - 45,000; Full time

Job summary

CITY OF EVANS in Evans, Colorado, seeks a Police Records Specialist in the Police Administration division. Under general supervision, you will perform a variety of records management and administrative duties to support police records functions and department operations.

The role involves handling confidential reports, court requirements, and information systems, with attention to accuracy and compliance while delivering quality customer service. This is a non-exempt, full-time position.

Qualifications

• High School diploma or equivalent required.
• Four years of customer service or administrative support experience required.
• Valid Colorado Driver’s License or ability to obtain within six months of hire.

Responsibilities

• Perform a variety of routine and complex records management duties for police reports, records, and case files.
• Process confidential correspondence and manage mail, subpoenas, and data entry into RMS/NCIC/NIBRS.
• Provide administrative support to Command Staff, including calendar management and meeting notes.

Education

High School diploma or equivalent

Driver’s license

Four years customer service or administrative experience

Job description

CITY OF EVANS

JOB ANNOUNCEMENT

Job Title:

Police Records Specialist

Department:

Police

FLSA Status:

Non-exempt

Division:

Police Administration

Reports To:

Police Records Manager

Classification:

Full-time Regular

Requisition:

1706

Salary Range:

$24.20-$33.88/hour

Opening Date:

Monday, August 24, 2026

Closing Date:

Tuesday, September 8, 2026

NATURE OF WORK:

The Police Records Specialist is under general supervision and performs a variety of routine and complex administrative duties which support the police records and administrative functions related to the effective operation of the Police Department.

ESSENTIAL DUTIES, KNOWLEDGE, SKILLS, AND ABILITIES

• Employee possesses the knowledge, skills, and abilities to perform all the essential duties of the job safely and satisfactorily, including, but not limited to municipal governance, teamwork, problem-solving, relationship-building, customer service, detail oriented, technology/equipment proficiency, policy adherence, time management, result-orientation, research and analyzing data, decision-making, self-motivation, stewardship, integrity, and upholding our EDGE core values.
• Ability to listen to, read, understand, and communicate the English language both orally and in writing so others can understand, such as correspondence, report writing, and emails.
• To support consistent high-quality service for our community and each other, it is the expectation of all employees to be punctual and have good attendance and to communicate effectively for scheduling conflicts or when taking leave according to city policy.
• Performs a wide variety of complex document and records management duties related to confidential police reports, law enforcement records, court requirements, police records and case files.
• Provides administrative support in assigned area of responsibility, including preparation of confidential correspondence to various agencies, processes incoming and outgoing mail, maintains e-subpoena.
• Provides administrative support to Command Staff, including calendar management, meeting note preparation, memo preparation, phone message management, and other duties as needed. Enters various information into computer system including summons, traffic accidents and pawn tickets; enters and processes information as it pertains to CCIC/NCIC and NIBRS.
• Knowledgeable about and able to work with the current budget, payroll, and scheduling software and processes.
• Performs a variety of document management duties related to confidential police reports, law enforcement records, court requirements, police records, and case files. Ensures those records adhere to state and federal rules and regulations and reporting requirements are met.
• Uses radio, computer, and other appropriate equipment to communicate information to officers in the field.
• Specific working knowledge and management of the in-house report management system (RMS) and records management law.
• Processes requests for Body Worn Camera footage to include completing necessary redactions. Creates, updates, scans, and approves case reports and files.
• Performs various tasks related to police administration including finger printing, maintenance of statistical data relating to criminal, traffic, and officer activities as well as sex offender database, website, calendar, and online map. Create computer forms and or documents. Testify in court as required.
• Completes report writing for lost and found property and other cold reports as assigned or needed.
• Complete background checks for all local, state, and national administrative and investigative personnel.
• Schedules and arranges payment for all departmental staff training.
• Maintain and purchase supplies, develop purchase orders, and may assist with the quartermaster program.
• Coordinate and oversee volunteer program, schedule, and assign work, may train, and monitor productivity.
• Processes digital file requests.
• Extracts requested data from RMS and Computer Aided Dispatch files.
• Creates correspondence related to Liquor License Renewals.
• Provides status of vehicles for Bill of Sales for towing company.
• Knowledge of Police records, electronic databases and information systems.
• Knowledge of applicable laws, regulations, policies, and procedures relating to sex offender registration requirements, handling evidence, public records, and confidentiality of law enforcement records.
• As a member of the City of Evans team, employees are privileged to serve each other and the community; therefore, will be asked to perform additional duties as assigned.

EDUCATION, EXPERIENCE, AND LICENSURE

Required:

• High School diploma or equivalent; equivalent combinations of education and experience may be considered.
• Four years of customer service or administrative support experience
• Valid Colorado Driver’s License or ability to obtain within six months of hire.

Preferred:

• Bilingual in English and Spanish.
• Experience in public/municipal sector.
• Colorado Crime Information Center (CCIC) Certification.
• College education with special emphasis in police administration or related fields.

PHYSICAL AND WORKING ENVIRONMENT

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of this job, the employee is required to sit for prolonged periods. The employee is regularly required to exercise visual concentration, listen, talk, stand, reach, twist, and demonstrate manual dexterity. The employee is required to focus attention on tasks without losing concentration or becoming distracted by surrounding activities and interruptions. The employee is also required to kneel, squat, stoop, push, pull, and lift up to 25 pounds on an occasional basis. Work is generally performed in an office setting.

Our Mission

To deliver sustainable, citizen driven services for the health,
safety, and welfare of the community.

Our Values

Empower. Deliver. Grow. Engage.

This job description indicates in general the nature and levels of work, knowledge, skills, and other essential functions expected of an employee and subject to change at any time. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. Must be able to perform the essential functions of the job with or without reasonable accommodation. This job description does not constitute an employment agreement between the employer and employee.

The City of Evans conducts pre-employment physical exams, drug testing, and background investigations as a condition of employment. A positive drug screen test for marijuana will disqualify a candidate from being considered for employment, regardless of whether the use is recreational or medical (red card).

EQUAL OPPORTUNITY EMPLOYER