Police Records Manager

City-of-Fayetteville,-N; Fayetteville (NC); On-site; USD 60,000 - 70,000; Full time

Job summary

The City of Fayetteville, NC is seeking a Police Records Manager who will supervise the Central Records Unit, oversee retention and destruction of police records, and ensure policy adherence and data integrity. The role requires leadership, strong administrative skills, and coordination with external agencies.

Responsibilities include managing unit budget, supervising staff, coordinating with IT for records programs, and ensuring compliance with state and federal standards.

Qualifications

• Four years of increasingly responsible administrative or records management experience, including two years of lead or supervisory responsibility.

Responsibilities

• Serve as Records Manager/Custodian for records; maintain records per retention schedules and standards.
• Assist with development of programs for maintenance of police information by IT/Data Base Manager.
• Coordinate unit activities with other divisions; liaise with outside agencies.
• Manage Central Records Unit budget; monitor overtime and time-keeping; assist in budget prep.
• Direct unit activities; participate in long-range programs to enhance operations.
• Prepare reports and maintain departmental records; report to Chief of Police.
• Assist in addressing citizen complaints about the unit.
• Coordinate with Clerk of Courts, SBI, and Administrative Office of the Courts.
• Review directives for compliance with law and accreditation; recommend changes.

Skills

Supervisory experience

Records management

Education

HS diploma with college coursework or related training

Job description

INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.

A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.

The City of Fayetteville is currently recruiting for a Police Records Manager to, uunder general direction, supervises, assigns, reviews, and coordinates day-to-day activities of the Police Department’s Central Records Unit including managing the maintenance, retrieval, protection, retention and destruction of all police records; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to the assigned area of responsibility. Performs difficult management and administrative work that requires the exercise of independent judgment, initiative. Completes related work and special projects as required.

1. Serve as the Department’s Records Manager/Custodian for records received and created by the department; maintain departmental records in accordance with the federal, state departmental and municipal records retention schedule; maintain comprehensive database of compliance documentation for DCI standards; maintain Security Approval forms for Agency.
2. Assist with the development of necessary programs for the maintenance of police information by IT/Data Base Manager.
3. Select, train, motivate, and evaluate departmental personnel; provide or coordinate staff training; work with employees to correct deficiencies, implement discipline procedures; oversee training and development of unit supervisors.
4. Oversee the coordination of the activities of the unit with other departmental divisions; serve as a liaison with outside agencies.
5. Manage Central Record Units budget, overseas utilization of overtime and compensatory time of unit personnel, assists in preparation of unit’s annual budget.
6. Command the overall activities of the unit assigned; participates in the development of long-range programs designed to enhance operations and make recommendations to the Police Administrative Services Manager.
7. Supervise and participate in the preparation of reports, correspondence and maintenance of departmental records; make reports to the Chief of Police through his/her chain of command.
8. Assist in the hearing and solution of citizen complaints about the unit personnel.
9. Oversee the coordination of activities with the Clerk of Courts, State Bureau of Investigation and the Administrative Office of the Courts Section.
10. Evaluate the unit’s written directives for compliance with state and federal law and accreditation standards, recommend necessary changes; facilitate the timely management review of recommended revisions; write approved revisions in succinct, professional language and format; maintain an efficient approval authority system.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Please Note: Candidates selected for hire will be required to submit proof of education prior to a firm job offer being made. Therefore, to avoid delays in the hiring process, it is strongly recommended that you attach a copy of your official graduation certificate(s) from higher level institution(s) at the time of your application submission.

Experience: Four years of increasingly responsible administrative or records management experience, including two years of lead or supervisory responsibility.

Training: High School diploma supplemented by college level coursework or specialized training in business administration, public administration or a related field.

LICENSING & CERTIFICATIONS:

Required: Possession of an appropriate valid driver’s license and ability to maintain insurability. Possession of, or the ability to obtain a DCI/NCIC certification within 90 days, and possession of, or the ability to obtain a Notary Public Certification within six (6) months from date of hire.

Preferred: None.

Per North Carolina Administrative Code – “A conviction of a crime or unlawful act defined as a Class B misdemeanor renders an applicant or certified DCIN user ineligible to become certified as a DCIN user when such conviction is within 10 years of the application date of request for DCIN certification. A conviction of a felony or two or more Class B misdemeanors regardless of the date of conviction renders an applicant or certified DCIN user permanently ineligible to hold such certification.”

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen and a background investigation, driving history check and polygraph and/or CVSA to be conducted by the Police Department.

An Equal Opportunity Employer