Police Administrative Services Manager

City of Fayetteville; Fayetteville (NC); On-site; USD 70,000 - 90,000; Full time

Job summary

City of Fayetteville seeks a Police Administrative Services Manager to help develop and implement goals, policies, and procedures for the department, and to oversee budget, HR, payroll, grants, Central Records, RMS database management, and training coordination.

The role directs administrative staff, ensures regulatory compliance, manages scheduling and performance, and coordinates with community and partners to align workloads with strategic plans.

Qualifications

• Five years of increasingly responsible professional experience in administrative analysis and management operations in a government setting.
• Bachelor’s Degree from an accredited college or university in public administration or related field. Master’s degree in public administration or related field is desirable.
• Licensing: Possession of a valid driver’s license and ability to maintain insurability.

Responsibilities

• Develop and monitor the budget for Administrative Services area.
• Assist in the development and implementation of goals, objectives, policies and priorities of the department’s vision and plans.
• Coordinate input from the community, external and internal partners, and customers; align plan with workload and budget models.
• Oversee all grant programs including applications, administration, and reporting.
• Direct human resource activities for the department to ensure compliance with regulations and guidelines.
• Evaluate and direct research and implementation of new processes; participate in hiring decisions and background reviews.
• Direct assigned staff; approve time off, overtime, and shift schedules; provide guidance on sensitive issues.
• Select, train, motivate, and evaluate department staff; coordinate staff training.
• Respond to citizen questions; communicate with appropriate personnel to maximize interdepartmental efficiency.
• Attend meetings and trainings to stay current on principles and practices.

Skills

Administrative analysis

Management operations

Budgeting

Policy development

Education

Bachelor’s degree in public administration or related field

Master’s degree in public administration or related field (desirable)

Job description

INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.

A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.

The City of Fayetteville is currently recruiting for a Police Administrative Services Manager to assist in the development and implementation of goals, objectives, policies and procedures of the departments division and plans; direct administrative personnel in budget office, human resource activities, payroll, grant management, custodial staff, Central Records Unit, RMS Database Management, and the Police Training Coordinator.

1. Develop and monitor the budget for Administrative Services area.
2. Assist in the development and implementation of goals, objectives, policies, procedures and priorities of the department’s vision and plans.
3. Coordinate input from the community, external and internal partners, and customers; set the plan into workload and budget models, determine and review priorities to ensure all parts of the budget are consistent with the plan; establish annual goals, objectives, audits, and action items for implementation through the chain of command and designated departmental personnel.
4. Oversee all grant programs to include applications, administration, and reporting; manage all aspects of assigned projects and programs, including, but not limited to, personnel assignments, consultant selection and management, developing RFPs, and developing and implementing budgets for all departmental projects and programs.
5. Direct the human resource activities for the department to ensure compliance with all regulations and established guidelines; implement and review hiring and promotion policies and procedures.
6. Evaluate and direct research and implementation of new processes, plan and project hiring schedules to meet budgetary constraints; participate in the review of applications and interviews, review background investigations, and make appropriate recommendations to the Police Chief.
7. Direct the activities of assigned staff; approve time off, overtime, and shift schedules; provide advice and guidance to assigned staff on serious or sensitive issues as required.
8. Select, train, motivate, and evaluate department staff; provide or coordinate staff training; work with employees to correct deficiencies, implement discipline procedures.
9. Respond to citizen questions and comments in a courteous and timely manner; communicate and coordinate regularly with appropriate personnel to maximize the effectiveness and efficiency of interdepartmental operations and activities.
10. Attend meetings, conferences, workshops, and training sessions; review publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Please Note: Candidates selected for hire will be required to submit proof of education prior to a firm job offer being made. Therefore, to avoid delays in the hiring process, it is strongly recommended that you attach a copy of your official graduation certificate(s) from higher level institution(s) at the time of your application submission.

Experience: Five years of increasingly responsible professional experience in administrative analysis and management operations in a government, municipal, or federal setting.

Training: Bachelor’s Degree from an accredited college or university in public administration or related field. Master’s degree in public administration or related field is desirable.

LICENSING & CERTIFICATIONS:

Required: Possession of an appropriate valid driver’s license and ability to maintain insurability.

Preferred: None.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen and a background investigation, driving history check and polygraph and/or CVSA to be conducted by the Police Department.

An Equal Opportunity Employer