Police Records Data Specialist (NCIC Certified)

City of Gillette, WY; Gillette (WY); On-site; USD 34,000 - 42,000; Full time

Job summary

The City of Gillette, WY is seeking a Records Clerk to perform technical duties in the maintenance of department records. You will enter and retrieve data from databases including WCJIN/NCIC, assist the public, and process non-emergency dispatch calls.

Responsibilities include transcribing reports, entering traffic and arrest data, handling records requests, and preparing monthly and annual statistical reports. You will also manage cash receipts and notarize documents as required.

Qualifications

• High school diploma or GED required.
• 1–2 years of related experience or completion of an apprenticeship/internship.
• WCJIN/NCIC certification required or obtainable.

Responsibilities

• Enter and retrieve data from computerized databases, including WCJIN/NCIC.
• Provide customer services; provide information and assistance.
• Receive and respond to non-emergency calls for dispatch.
• Transcribe reports and enter data into computerized database.
• Enter traffic accident, traffic citation, traffic warning, and parking ticket data.
• Enter arrest records.
• Process records requests.
• Prepare monthly and annual statistical reports.
• Receive fees for requested reports; record receipts, balance cash drawer, and prepare deposits.
• Scan and index records and reports.
• Notarize documents.
• File a variety of documents.
• Prepare case files.
• Perform related duties.

Skills

Prioritizing and organizing work

Customer service

Records management guidelines

Office software proficiency

WCJIN/NCIC policies

Open records laws

Oral and written communication

Data entry

Office equipment familiarity

Education

High school diploma or GED

WCJIN/NCIC certification

Tools

Scanner

Fax machine

Copier

Computers/office software

Job description

The City of Gillette, WY is seeking a Records Clerk to perform technical duties in the maintenance of department records. You will enter and retrieve data from databases including WCJIN/NCIC, assist the public, and process non-emergency dispatch calls.

Responsibilities include transcribing reports, entering traffic and arrest data, handling records requests, and preparing monthly and annual statistical reports. You will also manage cash receipts and notarize documents as required.