Records and Data Management Clerk 2026-02047

State of Wyoming; Cheyenne (WY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Job summary

State of Wyoming seeks a Records & Data Management Clerk in Cheyenne to process and oversee digital evidence, gather trooper records, and respond to public records requests. The role requires attention to detail, strong communication, and ability to work with LERMS, CJIS, and NCIC systems.

The position supports the WHP Records Unit, offering a solid benefits package and opportunities to train others while maintaining high standards of integrity and ethics.

Qualifications

• Associate's Degree in Records or Data Management or equivalent.
• 0-1 year of progressive work experience in Records & Data Management, or 2-4 years with substitution.
• Willingness to learn NCIC, NIBRS, LERMS and related systems.

Responsibilities

• Review and submit NIBRS data and report to DCI and FBI in compliance with laws.
• Perform quality assurance of NIBRS reporting.
• Analyze incoming electronic records and update in LERMS and E-citation systems.
• Train new records clerks on roles, responsibilities and data entry policies.

Skills

Attention to detail

Customer service skills

Oral and written communication

Research and data gathering

Ability to work independently and in a

Education

Associate's Degree (Records or Data Management)

Tools

LERMS

CJIS

NCIC

ReportBeam

EvidenceOnQ

SceneDoc

Brazos

SCIS

Job description

Open Until Filled

GENERAL DESCRIPTION

The Wyoming Highway Patrol (WHP) is looking for a motivated, team-oriented person to join our team as a WHP Records & Data Management Clerk in the Records Section in Cheyenne. This position is responsible for processing and oversight of digital evidence created by personnel from any of the 12 WHP Troop offices and 14 WHP Ports of Entry. The Records Clerk will gather and disseminate trooper reports, videos, evidence photos, lab reports, supporting documents, dispatch recordings, and any other information requested by the public through the Wyoming Public Records Act. This position requires the applicant to uphold the highest level of integrity and personal ethics. The WHP Records Unit receives records requests at all hours of the day, 7 days a week, 365 days a year; you must be flexible and able to work on any assignment in support of the department and the law enforcement partner agencies we support.

Cheyenne is a steadily growing community along the Front Range, but still true to the history of the Old West. The city offers nearby access to mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Cheyenne is also home to the "Daddy of 'em All" – Cheyenne Frontier Days – held the last week of July. Wyoming is one of only seven states with no state income tax.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

ESSENTIAL FUNCTIONS

The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Responsible for reviewing and submitting National Incident-Based Reporting System (NIBRS) data and reporting to the Division of Criminal Investigation (DCI) and the Federal Bureau of Investigation (FBI) while complying with State and Federal requirements.
• Responsible for quality assurance of NIBRS reporting.
• Examine and analyze incoming electronic records, make necessary corrections, and make updates after sufficient research in the Law Enforcement Records Management System (LERMS) and E-citation systems.
• Perform research by querying additional databases and resources for necessary information, including the Revenue Information System (RIS), Informer, Supreme Court Information Store, legislative website, ReportBeam, EvidenceOnQ, SceneDoc, Mobile, E-citations, and LERMS.
• Utilize database management tools to merge instances of duplicate names and vehicle records, and create alias name records and identity alerts. Update records with correct information and/or new information.
• Communicate verbally by email and phone to coordinate the amendment of the electronic records at both the agency and court levels.
• Process, maintain, and review incident case reports, supplements, logs, letters, audio-recorded conversations, memos, secure reports, and other documents as dictated in LERMS by WHP sworn officers.
• Process, proofread, and enter case report information as provided by troopers regarding official files, ensuring accurate coding and reporting processes, and maintaining an up-to-date database for the agency.
• Required training, certification, access, and proficiency in ReportBeam, EvidenceOnQ, SceneDoc, Brazos electronic citation software, Statewide Court Information Store (SCIS), LERMS, Criminal Justice Information System (CJIS), New World Mobile Software, and National Crime Information Center (NCIC).
• Train and instruct new records clerks in all roles and responsibilities as needed. Train and instruct troopers on incorrect data entry policies used in the records data management system.
• Generate information and statistical reports as needed.
• Maintain updated wrecker rates and lists for all 12 WHP Troop offices and 14 WHP Ports of Entry.
• Provide continuous, committed customer service in a timely manner within and outside the agency. Answer phones, greet customers, and provide direction and assistance as necessary.

PREFERENCES

Preference may be given to applicants who have experience working with a database systems.

Preference may be given to applicants who are detail-oriented and have strong customer service skills.

KNOWLEDGE

• Knowledge of the Wyoming Public Records Act.
• Knowledge of research, statistical, and data gathering techniques, interpretation, analysis, and information management and maintenance.
• Knowledge of physical and computer security measures and issues as they relate to digital evidence storage.
• Knowledge of intra-government practices as they relate to the integrity of the appropriate management of digital evidence and related documentation.
• Knowledge of evidence inventory management to track digital evidence in the custody of the Wyoming Highway Patrol. Knowledge of inventory management.
• Ability to learn National Crime Information Center (NCIC) processes, National Incident-Based Reporting System (NIBRS), Highway Patrol Information System (HPIS), Criminal Justice Information System (CJIS), Security Awareness as administered through the Wyoming DCI as required by the FBI, Law Enforcement Records Management System (LERMS), WHP’s Access Logger, WHP’s Computer Aided Dispatch system, and other systems as necessary.
• Excellent customer service skills and competence in oral and written communication.
• Ability to understand and work within organizational structures and adhere to federal and state laws, policies, procedures, and guidelines.
• Ability to work independently and in a team, organize time, work cognizant of critical deadlines, and work on several projects concurrently.
• Ability to establish working relationships with a variety of agencies, programs, and staff.
• Ability to gather information to accurately assist the public, law enforcement, and attorneys.
• Ability to research and review proposed rules, regulations, programs, policies, and activities.
• Competency using a computer, hardware, software, and peripherals, including Google Docs, Google Sheets, Google Drive, Word, Excel, PowerPoint, Adobe Pro, basic computer programming, and database development skills. Ability to troubleshoot application problems.

MINIMUM QUALIFICATIONS

Education: Associate's Degree (typically in Records or Data Management)

Experience: 0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician

OR

Education & ExperienceSubstitution: 2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician

Certificates, Licenses, Registrations: None

PHYSICAL WORKING CONDITIONS

• May be required to lift at least 50 pounds.
• Some travel may be required.

NOTES

• FLSA: Non-Exempt
• Applicants must meet the Wyoming Highway Patrol's application standards. If selected for an oral interview, applicants must attend the interview and be recommended by the interview panel.
• Applicants who pass the oral interview must take and successfully pass a lie detector test administered through Converus EyeDetect.
• Applicants who pass the lie detector test must successfully pass a thorough background investigation process and be selected for hire.
• The Wyoming Department of Transportation is a Drug-Free Workplace.
• E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.