Police Records Clerk - Flexible Hours & Data Integrity

City of West Jordan; West Jordan (UT); On-site; USD 44,000 - 62,000; Full time

Job summary

The City of West Jordan is seeking a Police Records Clerk to perform clerical and data-entry duties under supervision, handling sensitive records and coordinating with police units to ensure accurate documentation. Responsibilities include typing, filing, entering data from reports, processing NCIC entries and background checks, answering calls, and maintaining confidentiality.

Requires a high school diploma; two years clerical experience; Utah driver’s license; and Utah UCJIS certification

Qualifications

• High School diploma or GED is required.
• Two years of responsible clerical work.
• Spanish speaking desirable.

Responsibilities

• Perform a wide variety of administrative support work including typing, proofreading, filing, coding, checking, and recording information on records.
• Perform data input of all pertinent information from hard copy reports to computerized information.
• Answer telephones; relay messages; receive and refer complaints; answer routine questions.
• Type and process criminal complaints, citations, warrants, police reports, and other related materials.
• Utilize computer to input and receive law enforcement and general administrative records and information.
• Receive and process GRAMA Request for department.
• Operate office equipment including word processors, computers, scanners, printers, calculator, and copy machines.
• Observe and monitor the public at the counter; respond to questions and routine requests for information; collect monies for public requests for reports and services.
• Enter, validate and update entries made on the NCIC system.
• Complete background checks electronically.
• Respond to officers’ request for information.
• Process court ordered fingerprints.
• Perform other related duties and responsibilities as assigned.

Skills

Typing

Data entry

Public interaction

Confidentiality

Office software

Spanish (desirable)

Education

High School diploma or GED

Tools

UCJIS Certification

Records management software

Job description

The City of West Jordan is seeking a Police Records Clerk to perform clerical and data-entry duties under supervision, handling sensitive records and coordinating with police units to ensure accurate documentation. Responsibilities include typing, filing, entering data from reports, processing NCIC entries and background checks, answering calls, and maintaining confidentiality.

Requires a high school diploma; two years clerical experience; Utah driver’s license; and Utah UCJIS certification