Police Records & Admin Specialist - Part-Time

City of Appleton Wisconsin; Appleton (WI); On-site; USD 25,000 - 33,000; Part time

Job summary

The Appleton Police Department is seeking a half-time Administrative Support Specialist to perform varied clerical and technical duties in the Records and Identification Unit under the Administrative Services Supervisor. The role requires strong organizational and communication skills, accuracy, and discretion.

Duties include records management, processing paperwork, assisting with court-related tasks, and answering inquiries from the public.

Qualifications

• Knowledge of scheduling procedures, business English, spelling, punctuation, and arithmetic.
• Knowledge of the court system and departmental rules, regulations, procedures and functions.
• Ability to understand and effectively carry out oral and written instructions.
• Ability to work accurately under pressure and meet deadlines.
• Ability to maintain effective relationships with employees and the public respectfully.
• Ability to make minor decisions in accordance with laws and regulations.
• Skill in operation of various computer software and standard office equipment.
• Ability to work autonomously in a fast-paced environment.
• Ability to maintain confidentiality and communicate clearly in writing and speech.

Responsibilities

• Maintains a moderately complex record and filing system (hard copy and digital).
• Receipting, inventory, accountability, storage, security and disposition of evidence.
• Processes and updates paperwork and department policies.
• Types letters, memorandums and reports; compiles data and prepares reports.
• Transcribes and files taped narratives of offense reports.
• Releases records under Wisconsin Open Records Law and answers inquiries.
• Maintains daily and monthly billing for open record requests.
• Verifies authenticity of warrants and prepares folders for entry into the state system; enters data.
• Edits, enters and files warrant reports.
• Attends court proceedings when required.
• Back-up for other department personnel.
• Answers inquiries from visitors and callers at the department.
• Maintains regular attendance and may work overtime as required.

Skills

Scheduling procedures

Business English

Court system

Department procedures

Oral and written instructions

Under pressure

Interpersonal skills

Decision making

Computer software

Autonomy

Confidentiality

Education

High school diploma

College/technical training

Tools

Office software

Office equipment

Job description

The Appleton Police Department is seeking a half-time Administrative Support Specialist to perform varied clerical and technical duties in the Records and Identification Unit under the Administrative Services Supervisor. The role requires strong organizational and communication skills, accuracy, and discretion.

Duties include records management, processing paperwork, assisting with court-related tasks, and answering inquiries from the public.