POLICE FLEET & FACILITIES COORDINATOR - INTERNAL POLICE DEPARTMENT ONLY

City of Plantation; Fort Lauderdale (FL); In loco; USD 48.000 - 62.000; Tempo pieno

Vantaggi offerti da questo lavoro

Onsite clinic access

Medical, dental, and life insurance

Wellness program

Vacation, holiday, and sick leave

Descrizione del lavoro

The City of Plantation's Police Department seeks a Fleet and Facilities Coordinator to maintain the police vehicle fleet and facilities. This non-exempt role coordinates maintenance, repairs, vendor services, and records to ensure readiness and compliance, reporting to the Fleet and Facilities Manager.

The ideal candidate supports daily operations, tracks service history, schedules preventive maintenance, and assists with documentation, budgeting, and facility projects in a fast-paced law

Competenze

• Knowledge of vehicle preventive maintenance practices and facilities maintenance coordination.
• Ability to track and maintain accurate operational records and reports.
• Ability to coordinate services with vendors, contractors, and internal departments.
• Strong organizational, time-management, and communication skills.
• Ability to prioritize tasks in a fast-paced, operational environment.
• Ability to maintain confidentiality and work within a law enforcement setting.
• Ability to work flexible hours and respond to operational needs during emergencies or special events.

Mansioni

• Coordinates preventive maintenance and repair schedules for sworn and non-sworn police vehicles.
• Tracks vehicle service history, mileage, inspections, registrations, warranties, and equipment installations.
• Coordinates with city garage staff, external vendors, and contractors for vehicle maintenance, repairs, and upfitting.
• Monitors fleet availability and reports vehicle status, downtime, and readiness to supervisors or command staff.
• Assists with fleet assignment/replacement planning by maintaining records and preparing usage and cost reports.
• Ensures compliance with safety, operational, and regulatory requirements related to police fleet operations.
• Assists with the documentation of vehicle transfers, auction, donation or disposal.
• Coordinates maintenance, repairs, and preventative services for police facilities, including HVAC, electrical, plumbing, doors/locks, generators, and security systems.
• Submits and tracks work orders; follows up with vendors and city departments to ensure timely completion.
• Maintains records of facility inspections, repairs, and service contracts.
• Assists with facility projects, renovations, and equipment installations as assigned.
• Assists with the documentation of asset transfers, auction, donation or disposal.
• Maintains accurate records, logs, and reports related to fleet and facilities operations.
• Assists with budget tracking, purchase requests, and procurement documentation in accordance with city and department policies.
• Coordinates public safety-related vendor access, scheduling, and compliance requirements.
• Supports audits, inspections, and internal reviews by providing documentation and operational data.
• Maintains and manages department-issued police radio equipment, including programming, firmware/software updates, radio assignments, repairs, inventory, and distribution of radios and related accessories.
• Performs related work as assigned.

Conoscenze

Fleet coordination

Facilities maintenance coordination

Documentation/record keeping

Vendor coordination

Communication skills

Time management

Confidentiality

Emergency responsiveness

Law enforcement environment

Formazione

High School Diploma or GED

Associate's degree in Logistics, Business, Public Administration, Facilities Management, or related field

Strumenti

Maintenance tracking systems

Work order software

Asset management databases

Police radio equipment knowledge

Descrizione del lavoro

This position is only open to current City of Plantation employees in the Police Department. The Fleet and Facilities Coordinator is a non exempt position that performs responsible, technical, and administrative work coordinating the maintenance, repair, and operational readiness of the Police Department's vehicle fleet and facilities. This position supports daily police operations by coordinating vendor services, tracking maintenance activities, maintaining records, and ensuring compliance with applicable policies and regulations. This position does not include supervisory or management authority and will report directly to the Fleet and Facilities Manager.

Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.

Examples of Duties

Fleet Operations

• Coordinates preventive maintenance and repair schedules for sworn and non-sworn police vehicles.
• Tracks vehicle service history, mileage, inspections, registrations, warranties, and equipment installations.
• Coordinates with city garage staff, external vendors, and contractors for vehicle maintenance, repairs, and upfitting.
• Monitors fleet availability and reports vehicle status, downtime, and readiness to supervisors or command staff.
• Assists with fleet assignment/replacement planning by maintaining records and preparing usage and cost reports.
• Ensures compliance with safety, operational, and regulatory requirements related to police fleet operations.
• Assists with the documentation of vehicle transfers, auction, donation or disposal.

Facilities Operations

• Coordinates maintenance, repairs, and preventative services for police facilities, including HVAC, electrical, plumbing, doors/locks, generators, and security systems.
• Submits and tracks work orders; follows up with vendors and city departments to ensure timely completion.
• Maintains records of facility inspections, repairs, and service contracts.
• Assists with facility projects, renovations, and equipment installations as assigned.
• Assists with the documentation of asset transfers, auction, donation or disposal.

Administrative & Compliance Support

• Maintains accurate records, logs, and reports related to fleet and facilities operations.
• Assists with budget tracking, purchase requests, and procurement documentation in accordance with city and department policies.
• Coordinates public safety-related vendor access, scheduling, and compliance requirements.
• Supports audits, inspections, and internal reviews by providing documentation and operational data.
• Maintains and manages department-issued police radio equipment, including programming, firmware/software updates, radio assignments, repairs, inventory, and distribution of radios and related accessories.
• Performs related work as assigned.

Typical Qualifications

• Knowledge of vehicle preventive maintenance practices and facilities maintenance coordination.
• Ability to track and maintain accurate operational records and reports.
• Ability to coordinate services with vendors, contractors, and internal departments.
• Strong organizational, time-management, and communication skills.
• Ability to prioritize tasks in a fast-paced, operational environment.
• Ability to maintain confidentiality and work within a law enforcement setting.
• Ability to work flexible hours and respond to operational needs during emergencies or special events.

Education And Experience

High School Diploma or GED required; Associate's degree in Logistics, Business, Public Administration, Facilities Management, or related field preferred. One (1) or more years of experience in fleet coordination, facilities maintenance coordination, logistics, or public sector operational support. Valid Florida Driver's License with acceptable driving record.

Preferred Qualifications

• Experience supporting a law enforcement or public safety agency.
• Familiarity with police fleet equipment, upfitting, or facilities security systems.
• Experience using maintenance tracking systems, work order software, or asset management databases.

Work Environment

Work is performed in an office environment.

Benefits

The City of Plantation offers a comprehensive benefits package, including vacation, holiday, and sick leave, along with medical, dental, and life insurance. Additionally, we provide access to an onsite clinic offering exceptional care at no cost. To learn more about our robust wellness program and other benefits, please visit our website.