POLICE FLEET & FACILITIES COORDINATOR - INTERNAL POLICE DEPARTMENT ONLY

City of Plantation; Plantation (FL); In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

City of Plantation's Police Department is seeking a Fleet and Facilities Coordinator to manage maintenance, repairs, and readiness of the police vehicle fleet and facilities. This non-exempt, at-will role reports to the Fleet and Facilities Manager and supports daily operations by coordinating vendor services and keeping records.

The ideal candidate will track service history, stay compliant with safety and regulatory requirements, coordinate with vendors, and assist with asset documentation

Competenze

• High School Diploma or GED required; Associate’s degree preferred in Logistics, Public Administration, Facilities Management, or related field.
• One or more years of experience in fleet coordination, facilities maintenance coordination, logistics, or public sector operational support.
• Valid Florida Driver’s License with acceptable driving record.

Mansioni

• Coordinates preventive maintenance and repair schedules for sworn and non-sworn police vehicles.
• Tracks vehicle service history, mileage, inspections, registrations, warranties, and equipment installations.
• Coordinates with city garage staff, external vendors, and contractors for vehicle maintenance, repairs, and upfitting.
• Monitors fleet availability and reports vehicle status, downtime, and readiness to supervisors or command staff.
• Assists with fleet assignment/replacement planning by maintaining records and preparing usage and cost reports.
• Ensures compliance with safety, operational, and regulatory requirements related to police fleet operations.
• Assists with the documentation of vehicle transfers, auction, donation or disposal.
• Coordinates maintenance, repairs, and preventative services for police facilities, including HVAC, electrical, plumbing, doors/locks, generators, and security systems.
• Submits and tracks work orders; follows up with vendors and city departments to ensure timely completion.
• Maintains records of facility inspections, repairs, and service contracts.
• Assists with facility projects, renovations, and equipment installations as assigned. Assists with the documentation of asset transfers, auction, donation or disposal.
• Makes sure department records, logs, and reports related to fleet and facilities operations are accurate.

Conoscenze

Fleet coordination

Facilities maintenance coordination

Logistics

Public sector operations

Record keeping

Formazione

High School Diploma or GED

Associate degree in Logistics

Associate degree in Public Administration

Descrizione del lavoro

This position is only open to current City of Plantation employees in the Police Department.

The Fleet and Facilities Coordinator is a non exempt position that performs responsible, technical, and administrative work coordinating the maintenance, repair, and operational readiness of the Police Department’s vehicle fleet and facilities. This position supports daily police operations by coordinating vendor services, tracking maintenance activities, maintaining records, and ensuring compliance with applicable policies and regulations. This position does not include supervisory or management authority and will report directly to the Fleet and Facilities Manager.

Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.

Fleet Operations

• Coordinates preventive maintenance and repair schedules for sworn and non-sworn police vehicles.
• Tracks vehicle service history, mileage, inspections, registrations, warranties, and equipment installations.
• Coordinates with city garage staff, external vendors, and contractors for vehicle maintenance, repairs, and upfitting.
• Monitors fleet availability and reports vehicle status, downtime, and readiness to supervisors or command staff.
• Assists with fleet assignment/replacement planning by maintaining records and preparing usage and cost reports.
• Ensures compliance with safety, operational, and regulatory requirements related to police fleet operations.
• Assists with the documentation of vehicle transfers, auction, donation or disposal.

Facilities Operations

• Coordinates maintenance, repairs, and preventative services for police facilities, including HVAC, electrical, plumbing, doors/locks, generators, and security systems.
• Submits and tracks work orders; follows up with vendors and city departments to ensure timely completion.
• Maintains records of facility inspections, repairs, and service contracts.
• Assists with facility projects, renovations, and equipment installations as assigned.Assists with the documentation of asset transfers, auction, donation or disposal.

Administrative & Compliance Support

• Maintains accurate records, logs, and reports related to fleet and facilities operations.
• Assists with budget tracking, purchase requests, and procurement documentation in accordance with city and department policies.
• Coordinates public safety––related vendor access, scheduling, and compliance requirements.
• Supports audits, inspections, and internal reviews by providing documentation and operational data.
• Maintains and manages department‑issued police radio equipment, including programming, firmware/software updates, radio assignments, repairs, inventory, and distribution of radios and related accessories.
• Performs related work as assigned.

Knowledge of vehicle preventive maintenance practices and facilities maintenance coordination.

• Ability to track and maintain accurate operational records and reports.
• Ability to coordinate services with vendors, contractors, and internal departments.
• Strong organizational, time‑management, and communication skills.
• Ability to prioritize tasks in a fast‑paced, operational environment.
• Ability to maintain confidentiality and work within a law enforcement setting.
• Ability to work flexible hours and respond to operational needs during emergencies or special events.

Education and Experience

High School Diploma or GED required; Associate’s degree in Logistics, Business, Public Administration, Facilities Management, or related field preferred. One (1) or more years of experience in fleet coordination, facilities maintenance coordination, logistics, or public sector operational support. Valid Florida Driver’s License with acceptable driving record.

Preferred Qualifications

• Experience supporting a law enforcement or public safety agency.
• Familiarity with police fleet equipment, upfitting, or facilities security systems.
• Experience using maintenance tracking systems, work order software, or asset management databases.

Work is performed in an office environment.