Police Clerical Support

City of Birmingham; Birmingham (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation and holidays

Medical insurance

Retirement plans (401(a) / 457)

Job summary

City of Birmingham is seeking a detail-oriented administrative professional to support police command staff with secretarial and office management tasks. Responsibilities include handling confidential matters, maintaining personnel and payroll records, and assisting with FOIA administration.

The role requires a high school diploma and clerical experience with strong MS Office skills; the candidate must manage multiple tasks with professionalism and discretion.

Qualifications

• Possession of a high school diploma or its equivalent, supplemented with coursework in administrative and/or office procedures.
• A minimum of 1 to 2 years of clerical experience involving substantial public contact and/or customer service.
• Proficiency in MS Office, Windows-based applications, and BS&A.
• Ability to prioritize multiple tasks, communicate professionally and effectively both verbally and in writing, learn and apply specialized knowledge of department operations, and work independently when necessary.

Responsibilities

• Performs a wide variety of secretarial, office management, and administrative duties requiring accuracy and discretion.
• Processes routine matters independently to relieve management of administrative detail.
• Maintains department personnel and payroll records.
• Assists with FOIA administration and related duties.

Skills

MS Office

Public contact / customer service

Written communication

Education

High school diploma or equivalent

Post-secondary coursework in admin/office procedures

Tools

BS&A

Job description

POSITION PURPOSE:

Under supervision of the Police Command staff, performs a wide variety of responsible secretarial, office management, and administrative duties requiring a high degree of accuracy, and the ability to exercise discretion in dealing with confidential matters. Processes routine matters independently to relieve management of administrative detail, maintains department personnel and payroll records, answers inquiries with regard to well-defined department policies and procedures. Assists with FOIA administration and performs related duties as assigned.

QUALIFICATIONS:

• Possession of a high school diploma or its equivalent, supplemented with coursework in administrative and/or office procedures. A minimum of 6 months to 1 year of post-secondary education coursework.
• A minimum of 1 to 2 years of clerical experience involving substantial public contact and/or customer service.
• Proficiency in MS Office, Windows-based applications, and BS&A.
• Ability to prioritize multiple tasks, deal tactfully with the public, communicate professionally and effectively both verbally and in writing, learn and apply specialized knowledge of department operations, and work independently when necessary.

HOURS:

• Average 35 hours per week, Monday-Friday.

TOTAL REWARDS

• Vacation, sick, personal, and holiday time
• Medical insurance
• 401(a) and optional 457