Records Clerk

City of Paducah; Paducah (KY); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Benefits

Wellness Program

Life Insurance

Long-Term Disability Insurance

Voluntary Benefits

Employee Assistance Program

Education Assistance

Job summary

City of Paducah is seeking a clerical professional to support the police department under general supervision. Responsibilities include preparing and maintaining reports, typing correspondence and forms, and redacting text reports for open records.

You will coordinate financial transactions with the city Finance department and assist the public and department staff. Candidate should have an Associate’s degree in business or office administration or related field with clerical experience, and be

Qualifications

• Associate’s degree in business or office administration with one year of clerical experience.
• Equivalent training, education, and experience demonstrating knowledge of general office practices and procedures.
• Knowledge of public relations, data entry, filing, and routine office tasks.

Responsibilities

• Prepare and maintain reports and records for the police department.
• Type correspondence, routine forms, and other materials.
• Prepare and redact text reports for open records requests.
• Process daily financial transactions in coordination with the City Finance department.
• Answer and route incoming communications and assist the public and staff.

Skills

Office practices

Public relations

Data entry

Filing

Multiline phone

Communication

Education

Associate's degree in business or office administration

Job description

Description

JOB RESPONSIBILITIES:

Under general supervision, performs clerical duties to prepare and maintain reports and records of the police department; types correspondence, routine forms, and other materials; prepares and redacts text reports for open record requests; processes financial transactions in coordination with the city Finance department; answers and routes incoming communications. Generally provides assistance to the public and department staff.

LLUSTRATIVE DUTIES:

• Provides support staff functions for the department and supervisors.
• Responds to requests for information from citizens and law enforcement agencies; photocopies records, reports, and documents.
• Performs clerical tasks to assist in office administration; sorts and routes incoming mail; distributes outgoing mail; composes, types, copies, faxes, and files routine correspondence, memoranda, reports, forms, and other documents.
• Maintains an administrative filing system; performs data entry
• Utilizes computers to retrieve reports from local and state databases.
• Performs redaction of text reports.
• Processes daily intake of cash and credit card transactions for the Finance department.

Benefits:

Full-Time Position

• Paid Time Off
• Medical, Dental, and Vision Insurance Offered
• Retirement Benefits
• Comprehensive Wellness Program Offered
• Life Insurance and Long-Term Disability Insurance Provided by the Employer
• Voluntary and Supplemental Benefits are Offered
• An Employee Assistance Program is Provided by the Employer
• Education Assistance Offered

Requirements

QUALIFICATIONS:

Associate’s degree in business or office administration or related field with one (1) year of experience in the clerical field; or equivalent combination of training, education, and experience that evidences a comprehensive knowledge of general office practices and procedures, public relations, computer data entry, and filing.

PHYSICAL REQUIREMENTS:

Ability to operate a computer keyboard and possess good communication skills. Must be able to lift up to 30 lbs. Must be able to operate a motor vehicle.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of office practices and procedures, basic computer applications, telephone etiquette, and public relations. Ability to organize, file, type proficiently, and answer a multi-line phone. Ability to communicate effectively in oral and written form; develop and maintain effective working relationships with co-workers, supervisors, and citizens; possess excellent interpersonal communication skills. Ability to draft, type, copy, and file letters, documents, and reports. Must possess excellent organizational skills and the ability to follow basic oral and written instructions.