Police Clerical Support

bhamgov; Birmingham (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation time

Sick time

Personal time

Holiday time

Medical insurance

401(a) and optional 457

Job summary

bhamgov, based in Birmingham, Michigan, seeks a capable secretary/administrative assistant for the Police Department to support command staff with a wide range of duties requiring accuracy and discretion.

Responsibilities include maintaining personnel and payroll records, assisting with FOIA administration, handling inquiries, and providing office support. 35 hours/week, Monday–Friday; benefits include vacation, sick, personal, and holiday time, medical insurance, and retirement options.

Qualifications

• High school diploma or equivalent with coursework in administrative and/or office procedures
• 1–2 years of clerical experience involving substantial public contact and/or customer service
• Proficiency in MS Office, Windows-based applications, and BS&A

Responsibilities

• Perform secretarial, office management, and administrative duties with accuracy and discretion
• Maintain department personnel and payroll records
• Assist with FOIA administration and related duties as assigned

Skills

Public contact

Verbal and written communication

Discretion

Attention to detail

Education

High school diploma with admin coursework

Tools

MS Office

BS&A

Job description

POSITION PURPOSE:

Under supervision of the Police Command staff, performs a wide variety of responsible secretarial, office management, and administrative duties requiring a high degree of accuracy, and the ability to exercise discretion in dealing with confidential matters. Processes routine matters independently to relieve management of administrative detail, maintains department personnel and payroll records, answers inquiries with regard to well-defined department policies and procedures. Assists with FOIA administration and performs related duties as assigned.

QUALIFICATIONS:

• Possession of a high school diploma or its equivalent, supplemented with coursework in administrative and/or office procedures. A minimum of 6 months to 1 year of post-secondary education coursework.
• A minimum of 1 to 2 years of clerical experience involving substantial public contact and/or customer service.
• Proficiency in MS Office, Windows-based applications, and BS&A.
• Ability to prioritize multiple tasks, deal tactfully with the public, communicate professionally and effectively both verbally and in writing, learn and apply specialized knowledge of department operations, and work independently when necessary.

HOURS:

• Average 35 hours per week, Monday-Friday.

TOTAL REWARDS

• Vacation, sick, personal, and holiday time
• Medical insurance
• 401(a) and optional 457