Police Administrative Supervisor

Bay Area Rapid Transit; San Francisco (CA); On-site; USD 129,000 - 150,000; Full time

Job summary

Bay Area Rapid Transit (BART) Police Department is seeking a Police Administrative Supervisor to lead essential administrative and operational support functions. The role covers records management, budget and procurement, and contract administration to ensure regulatory compliance and efficient service delivery.

The successful candidate will supervise staff, coordinate interdepartmental efforts, and apply analytical thinking and problem-solving to maintain accountability in a complex law

Qualifications

• Preferably administrative experience in a law enforcement environment.

Responsibilities

• Plans, organizes, coordinates, and supervises police records management, administrative services, budget coordination, procurement, contract administration, and other department support functions.
• Obtains price quotes from vendors and prepares purchase requisitions per District requirements; facilitates procurement of safety equipment, office supplies, and related equipment.
• Manages and monitors District service contracts related to police operations; monitors budget expenditures and other fiscal responsibilities of the assigned sections.

Job description

Salary Information

This position is represented by the BART Police Management Association (BPMA).

Salary: $11,577 (Step 1) to $13,435 (Step 4)/ Monthly

Note: The starting salary will be at step 1.

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Reports To

Deputy Police Chief

Days Off

As assigned. Must be willing to work various shifts, weekends, holidays, and overtime.

Department

BART Police Department is a progressive agency and has been on the forefront – and in some cases the model approach to training in the areas of fair and impartial policing, bias-based policing, crisis intervention, cultural competence training, and de-escalation training. The mission of the BART Police Department is to ensure a safe environment within our transit system, reduce crime through a highly visible police presence, and proactive enforcement of the law, and to promote public confidence by working in partnership with our stakeholders and the communities we serve.

Current Assignment

The San Francisco Bay Area Rapid Transit District (BART) Police Department is seeking a highly qualified, motivated, and results-oriented Police Administrative Supervisor to lead and oversee critical administrative and operational support functions essential to the Department's effectiveness, accountability, and public safety mission.

This position offers an opportunity for an experienced administrative professional to serve in a key supervisory role, providing leadership and oversight across three essential functional areas: Police Records and Administrative Services, Budget and Procurement, and Operational Support.

Under general direction, the Police Administrative Supervisor plans, organizes, coordinates, and supervises the work of assigned personnel responsible for police records management, administrative services, budget coordination, procurement, contract administration, and other departmental support functions. The incumbent will play a vital role in ensuring regulatory compliance, responsible resource management, operational efficiency, and the consistent delivery of high-quality administrative services.

The successful candidate will be a proactive and collaborative leader with strong supervisory, analytical, and organizational skills, capable of managing competing priorities, improving business processes, and exercising sound independent judgment in a complex law enforcement environment.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Leadership and Supervision
• Administrative and Operational Management
• Police Records and Administrative Services
• Budget, Procurement, and Contract Administration
• Analytical Thinking, Problem-Solving, and Sound Judgment
• Process Improvement and Organizational Effectiveness
• Interdepartmental Coordination and Stakeholder Engagement
• Organizational Effectiveness, Technology, and Accountability

Preferably administrative experience in a law enforcement environment.

Application & Selection Process

The selection process will include the following phases:

Phase 1: Minimum Qualification Screening

Note: Meeting minimum qualifications does not guarantee advancement, as additional screening criteria may be applied to identify the most ideal candidates.

Phase 2: Oral Board Interview

Phase 3: Chief's Interview (or designee)

Note: At the discretion of the Chief of Police, the top five candidates may be invited to participate in a final selection interview. The "Rule of Five" will apply to the final selection process.

Phase 4: Investigative Background Check

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as requested and/or required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include an extensive background check and successful completion of a polygraph exam. (Does not apply to current full-time BART Police Department employees unless specific job requires additional evaluations).

If selected to proceed in the background investigative phase of the process, you will be asked to provide some essential documents. The following are some of the documents you may be asked to provide naturalization/citizenship papers, birth certificates, school transcripts, proof of selective service (men only), DMV driving history documents, proof of automobile insurance, marriage or divorce certificates (if applicable), and POST certificates (if applicable).

1. Plans, organizes, and coordinates the activities of sworn and non-sworn police personnel involved in the maintenance and control of records, payroll, budget, accounts payable and receivable, administration files and related police support functions, providing procurement of supplies, traffic management, signage, parking enforcement, warrants, vehicle-fleet maintenance, department property management, crime analysis and related police support functions, management of service contracts, and administrative services and programs.
2. Obtains price quotes from vendors and prepares purchase requisitions per District requirements; facilitates and coordinates the procurement of the Department’s safety equipment, office supplies, office furniture and related equipment.
3. Manages and monitors selected District service contracts related to police operations.
4. Monitors budget expenditures and other fiscal responsibilities of the assigned sections