Police Administrative Supervisor

BART; Oakland (CA); On-site; USD 129,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Paid time off

CalPERS retirement

Job summary

The San Francisco Bay Area Rapid Transit District (BART) Police Department seeks a highly qualified Police Administrative Supervisor to lead administrative and operational support functions critical to the Department's effectiveness and public safety mission.

The role oversees Police Records and Administrative Services, Budget and Procurement, and Operational Support, ensuring regulatory compliance and efficient service delivery.

Qualifications

• Education: High school diploma or recognized equivalent.
• Experience: 4 years of verifiable law enforcement administrative experience or 4 years of administrative experience with at least 2 years in records administration and control.

Responsibilities

• Plans, organizes, and coordinates the activities of police support functions including records, payroll, budget, accounts payable/receivable, and procurement.
• Monitors budget expenditures and other fiscal responsibilities of the assigned sections.
• Prepares reports related to activities and provides administrative support to police managers and other departments.

Skills

Planning

Supervisory

Budgeting

Procurement

Records management

Interpersonal communication

Education

High school diploma or equivalent

Tools

MS Word

Excel

Access

PowerPoint

Lotus Notes

Job description

The Selection Process

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Salary Information

This position is represented by the BART Police Management Association (BPMA).

Salary: $ 11,577 (Step 1) to $ 13,435 (Step 4)/ Monthly

Note: The starting salary will be at step 1.

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Reports To

Deputy Police Chief

Days Off

As assigned. Must be willing to work various shifts, weekends, holidays, and overtime.

Department

BART Police Department is a progressive agency and has been on the forefront – and in some cases the model approach to training in the areas of fair and impartial policing, bias-based policing, crisis intervention, cultural competence training, and de-escalation training. The mission of the BART Police Department is to ensure a safe environment within our transit system, reduce crime through a highly visible police presence, and proactive enforcement of the law, and to promote public confidence by working in partnership with our stakeholders and the communities we serve.

Current Assignment

The San Francisco Bay Area Rapid Transit District (BART) Police Department is seeking a highly qualified, motivated, and results-oriented Police Administrative Supervisor to lead and oversee critical administrative and operational support functions essential to the Department's effectiveness, accountability, and public safety mission.

This position offers an opportunity for an experienced administrative professional to serve in a key supervisory role, providing leadership and oversight across three essential functional areas: Police Records and Administrative Services, Budget and Procurement, and Operational Support.

Under general direction, the Police Administrative Supervisor plans, organizes, coordinates, and supervises the work of assigned personnel responsible for police records management, administrative services, budget coordination, procurement, contract administration, and other departmental support functions. The incumbent will play a vital role in ensuring regulatory compliance, responsible resource management, operational efficiency, and the consistent delivery of high-quality administrative services.

The successful candidate will be a proactive and collaborative leader with strong supervisory, analytical, and organizational skills, capable of managing competing priorities, improving business processes, and exercising sound independent judgment in a complex law enforcement environment.

Selection Phases

• Phase 1: Minimum Qualification Screening
• Note: Meeting minimum qualifications does not guarantee advancement, as additional screening criteria may be applied to identify the most ideal candidates.
• Phase 2: Oral Board Interview
• Phase 3: Chief's Interview (or designee)
• Note: At the discretion of the Chief of Police, the top five candidates may be invited to participate in a final selection interview. The "Rule of Five" will apply to the final selection process.
• Phase 4: Investigative Background Check
• Please note that the entire selection process may take several months to complete.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as requested and/or required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include an extensive background check and successful completion of a polygraph exam. (Does not apply to current full-time BART Police Department employees unless specific job requires additional evaluations).

If selected to proceed in the background investigative phase of the process, you will be asked to provide some essential documents. The following are some of the documents you may be asked to provide naturalization/citizenship papers, birth certificates, school transcripts, proof of selective service (men only), DMV driving history documents, proof of automobile insurance, marriage or divorce certificates (if applicable), and POST certificates (if applicable).

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Examples of Duties

• Plans, organizes, and coordinates the activities of sworn and non-sworn police personnel involved in the maintenance and control of records, payroll, budget, accounts payable and receivable, administration files and related police support functions, providing procurement of supplies, traffic management, signage, parking enforcement, warrants, vehicle-fleet maintenance, department property management, crime analysis and related police support functions, management of service contracts, and administrative services and programs.
• Obtains price quotes from vendors and prepares purchase requisitions per District requirements; facilitates and coordinates the procurement of the Department’s safety equipment, office supplies, office furniture and related equipment.
• Manages and monitors selected District service contracts related to police operations.
• Monitors budget expenditures and other fiscal responsibilities of the assigned sections.
• Provides interpretation for laws and regulations related to records security and access.
• Formulates policies; reviews and implements departmental goals, objectives, policies, operational procedures and work standards.
• As department budget coordinator, monitors budget expenditures and other fiscal responsibilities of the assigned sections; determines needed resources and assists in the development and monitoring of the annual budget.
• Coordinates with training staff appropriate training and development for subordinates.
• Reviews and evaluates the work performed and administers and documents disciplinary actions as required; approves leave requests and adjusts schedules to ensure adequate coverage.
• Assists in maintaining high morale and productivity of assigned staff.
• Interprets police records and other police policies and procedures to the public.
• Prepares a variety of periodic and special reports related to police support programs and activities.
• Prepares reports related to activities of the section; provides written and oral presentations to Department staff, District staff and the District Board of Directors.
• Provides administrative and technical assistance to police managers and other departments within and outside the District.
• Attends and participates in group and committee meetings.
• Serves as liaison for the Police Department with other divisions, departments and outside agencies.
• Responds to inquiries from other agencies and the public regarding work activities and procedures.
• Performs specific functional and advanced managerial duties within the District’s Business Advancement Plan (BAP), including payroll, personnel management and evaluation, and budget coordination.

Minimum Qualifications

Education:

Possession of a high school diploma, GED or recognized equivalent.

Experience:

Four (4) years of (full-time equivalent) verifiable law enforcement administrative experience or four (4) years of administrative experience, which must have included at least two (2) years of experience in records administration and control. Supervisory or training experience is preferred.

Other Requirements:

• Must possess a valid California driver’s license and satisfactory driving record.
• Must be able to work various shifts, weekends, holidays, and overtime.
• Non-District applicants are subject to fingerprinting, polygraph examination, and comprehensive background investigation.

Knowledge And Skills:

Knowledge of:

• Principles, practices, methods and techniques related to the maintenance and security of police and judicial records, police traffic and parking issues, warrant processing, procurement, parking programs, regulatory signs and markings, police vehicle-fleet maintenance and equipment and police portable communications equipment.
• Supervisory principles and methods, including work planning, assignment coordination, training, motivation, and discipline.
• Basic business computer user applications such as MS Word, Excel, Access, PowerPoint, Word and Lotus Notes in order to update, retrieve and prepare computerized records and reports, and Alliance CAD/RMS programs to monitor and maintain the security of police reports and documents.
• District budget procedures and basic mathematics skills.
• Maintenance and security of confidential records and files in compliance with legal and Peace Officer Standards and Training requirements and Public Records Act.
• Criminal court proceedings relating to subpoenas, restraining orders, and subpoenas duces tecums.

Skill In:

• Planning, assigning, directing and reviewing the work of support staff.
• Selecting, training, motivating and evaluating assigned staff.
• Setting, implementing and interpreting goals, objectives, work rules, policies, procedures and work standards.
• Analyzing problems, evaluating alternatives and making sound and viable recommendations, including corrective action.
• Ensuring the accurate maintenance, confidentiality, and control of confidential police records and related administrative records.
• Preparing, coordinating, administering and monitoring capital and operating budgets.
• Preparing clear and concise reports and other written materials.
• Communicating clearly and concisely, both orally and in writing.
• Exercising sound independent judgment within established general policy guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of duty.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at [e-mail].

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .