Podcast & Operations Coordinator

Reason Foundation; Arlington (VA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Competitive benefits

Meaningful career

Growth opportunities

Competitive compensation

Job summary

Stand Together in Arlington, VA is seeking an Administrative Operations Coordinator to manage day-to-day execution on podcasts and related initiatives, coordinating timelines, stakeholders, and deliverables. Based in our Ballston office, this in-person role emphasizes structured operations, proactive problem-solving, and smooth cross-team collaboration to keep projects on schedule and high quality.

Ideal candidates bring 3+ years in project or operations roles, strong communication, and a

Qualifications

• 3+ years of experience in project or program management, operations, media production, administrative support, or related field.
• Strong project management skills, with experience managing multiple workstreams, timelines, stakeholders, and competing priorities.
• Exceptional organization and follow-through, with the ability to move between coordination and execution.
• Strong written and verbal communication and relationship-building with senior leaders, teams, vendors, and partners.
• Comfort with ambiguity and proactive in driving clarity and next steps.
• Service-oriented mindset with ownership of both PM work and operational details.
• Experience with administrative work and logistics as an ongoing part of the role.
• Experience managing budgets, vendors, invoices, reporting, or resource coordination.
• Sound judgment, discretion, and adaptability in fast-paced environments.
• Enthusiasm for Stand Together’s PBM culture and values.

Responsibilities

• Own project planning and day-to-day execution across Army of Normal Folks products, clarifying priorities and deliverables.
• Lead project communication and cadences, surface risks, blockers, and competing priorities.
• Build and maintain operating systems and workflows using Notion, Airtable, and SharePoint.
• Maintain recurring dashboards and reporting to surface insights for decisions.
• Provide administrative and operational support for events, scheduling, and logistics.
• Manage podcast guest coordination from outreach through completion.
• Oversee vendors, purchase orders, invoices, budgets, forecasting, and resource needs.
• Identify opportunities to strengthen team processes and workflows.

Skills

Project management

Cross-functional coordination

Communication

Ambiguity handling

Operations support

Job description

Stand Together in Arlington, VA is seeking an Administrative Operations Coordinator to manage day-to-day execution on podcasts and related initiatives, coordinating timelines, stakeholders, and deliverables. Based in our Ballston office, this in-person role emphasizes structured operations, proactive problem-solving, and smooth cross-team collaboration to keep projects on schedule and high quality.

Ideal candidates bring 3+ years in project or operations roles, strong communication, and a