Administrative Operations Coordinator, Army of Normal Folks

Reason Foundation; Arlington (VA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Competitive benefits

Meaningful career

Growth opportunities

Competitive compensation

Job summary

Stand Together in Arlington, VA is seeking an Administrative Operations Coordinator to manage day-to-day execution on podcasts and related initiatives, coordinating timelines, stakeholders, and deliverables. Based in our Ballston office, this in-person role emphasizes structured operations, proactive problem-solving, and smooth cross-team collaboration to keep projects on schedule and high quality.

Ideal candidates bring 3+ years in project or operations roles, strong communication, and a

Qualifications

• 3+ years of experience in project or program management, operations, media production, administrative support, or related field.
• Strong project management skills, with experience managing multiple workstreams, timelines, stakeholders, and competing priorities.
• Exceptional organization and follow-through, with the ability to move between coordination and execution.
• Strong written and verbal communication and relationship-building with senior leaders, teams, vendors, and partners.
• Comfort with ambiguity and proactive in driving clarity and next steps.
• Service-oriented mindset with ownership of both PM work and operational details.
• Experience with administrative work and logistics as an ongoing part of the role.
• Experience managing budgets, vendors, invoices, reporting, or resource coordination.
• Sound judgment, discretion, and adaptability in fast-paced environments.
• Enthusiasm for Stand Together’s PBM culture and values.

Responsibilities

• Own project planning and day-to-day execution across Army of Normal Folks products, clarifying priorities and deliverables.
• Lead project communication and cadences, surface risks, blockers, and competing priorities.
• Build and maintain operating systems and workflows using Notion, Airtable, and SharePoint.
• Maintain recurring dashboards and reporting to surface insights for decisions.
• Provide administrative and operational support for events, scheduling, and logistics.
• Manage podcast guest coordination from outreach through completion.
• Oversee vendors, purchase orders, invoices, budgets, forecasting, and resource needs.
• Identify opportunities to strengthen team processes and workflows.

Skills

Project management

Cross-functional coordination

Communication

Ambiguity handling

Operations support

Job description

Stand Together is a philanthropic community that helps America’s boldest changemakers tackle the root causes of our country’s biggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society.

As an Administrative Operations Coordinator supporting Army of Normal Folks on our Activations team, you will help keep a growing podcast and its related initiatives organized, coordinated, and moving forward. You’ll spend most of your time (about 70%) driving day-to-day execution on projects and contributing to podcast coordination—owning timelines, tracking tasks, coordinating stakeholders, and keeping everyone aligned. The rest of your time (about 30%) will be dedicated to essential administrative support, including scheduling, meeting logistics, and documentation that keep the team running smoothly.

This is an early-stage, fast-evolving team. The scope of this role will continue to grow and change as our Activations work matures, so you should be comfortable working in ambiguity and helping shape how we operate over time. This is an execution-focused position where you will proactively drive clarity, bring structure to moving pieces, and ensure follow-through. When this role is done well, our efforts stay organized, on time, and high-quality, allowing the team to focus on strategy and partner engagement.

The role will be based in-person in our Ballston, VA office.

How You Will Contribute

• Own project planning and day-to-day execution across Army of Normal Folks product s, creating clarity around priorities, timelines, responsibilities, dependencies, and deliverables.
• Lead project communication and operating cadences across team members and partners, including team meetings, status reporting, action tracking, after-action reviews, and executive updates, while proactively surfacing risks, blockers, and competing priorities
• Build and maintain effective operating systems and workflows using tools such as Notion, Airtable, and SharePoint, including recap notes, trackers, and slide decks, to improve visibility, coordination, and follow-through.
• Maintain recurring dashboards and reporting, organizing performance information and surfacing insights to inform decisions and future work.
• Provide administrative and operational support to the Activations team across team gatherings, live events, and other initiatives, coordinating scheduling, registration, materials, vendors, logistics, and day-of execution for virtual and in-person experiences.
• Manage podcast guest coordination from outreach through completion, including scheduling, travel, logistics, reimbursements, and ongoing communication.
• Manage core operational processes, including vendors, purchase orders, invoices, budgets, forecasting, reimbursements, and resource needs.
• Identify opportunities to strengthen how the team works, introducing practical processes, tools, and solutions that improve effectiveness.

What You Will Bring

• 3+ years of experience in project or program management, operations, media production, administrative support, or a related field.
• Strong project management skills, with experience managing multiple workstreams, timelines, stakeholders, and competing priorities in a fast-moving environment.
• Exceptional organization and follow-through, with the ability to move comfortably between project-level coordination and detailed execution.
• Strong, concise written and verbal communication and relationship-building skills, with the ability to work effectively with senior leaders, internal teams, vendors, guests, and external partners.
• High comfort operating in ambiguity and a proactive approach to driving clarity—asking good questions, defining next steps, and helping others see the path forward.
• A proactive, service-oriented mindset and a willingness to take ownership of both traditional project management work and the operational details needed to help the team succeed.
• Comfort with administrative work and logistics as an important, ongoing part of the role (not a temporary responsibility).
• Experience managing operational processes such as budgets, vendors, invoices, reporting, or resource coordination.
• Sound judgment, discretion, and adaptability in a fast-paced environment where priorities may shift.
• Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect.

Standout Candidates Will Bring

• Experience in podcasting, media, talent or guest relations, events, or community engagement is a plus.
• Examples of systems or habits you’ve built to keep yourself and others organized, particularly in evolving or less-structured environments.

What We Offer

• Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace.
• A meaningful career: Join a passionate community of over 1,400 employees dedicated to improving lives and driving innovative solutions to complex social challenges.
• Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop, and apply their unique talents.
• Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive.

Our Values: Working for an organization within the Stand Together philanthropic community is different from many other places. The culture is deeply rooted in Principle Based Management® (PBM®), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM® empowers employees to be entrepreneurial, to innovate, and to continually drive transformation.

We believe diversity fuels creativity, broadens knowledge, and helps drive success. That is why we’re proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, and respect.

75000 - 100000 USD a year

For this role, the anticipated base salary range is $75,000–$100,000 per year. This role may also be eligible for additional bonus compensation designed to align total compensation with an employee’s overall contribution to the organization.

Our Principles-Based Management™ (PBM) compensation philosophy is grounded in an individualized approach that rewards the long-term value each person creates for the organization. Compensation decisions are informed by a variety of factors, including relevant experience, capabilities, demonstrated skills, role responsibilities, and expected contribution. Consistent with this approach, base salary may vary within or outside of the anticipated range based on these considerations.