POD Senior Legal Technician

State of California; California (MO); On-site; USD 65,000 - 85,000; Full time

Job summary

The California Department of Justice seeks a Senior Legal Technician (Legal Secretary) to join a POD of legal support personnel for attorneys in the Antitrust Section. This is a 12-month limited-term appointment with the possibility of becoming permanent.

Responsibilities include drafting, formatting, filing and processing legal documents; verifying legal citations; maintaining case databases and court calendars; fielding calls, contacting court personnel and vendors; and coordinating travel as

Qualifications

• Experience working in a legal office as a legal secretary.
• Knowledge of state and federal court filing rules and civil litigation.
• ProLaw and Microsoft Office proficiency.
• Ability to work cooperatively and maintain confidentiality.

Responsibilities

• Draft, format, file and process legal documents for the POD.
• Verify legal citations and manage case databases.
• Track court calendars and due dates; coordinate depositions.
• Field calls, contact court personnel and vendors; assist with travel arrangements.

Skills

Legal secretary experience

Civil litigation knowledge

Microsoft Office

ProLaw

Tools

Microsoft Word

Excel

Outlook

Teams

PowerPoint

SharePoint

ProLaw

Job description

Important Information:This is a 12-month limited-term appointment with the possibility of becoming permanent.

The California Department of Justice seeks to hire a Senior Legal Technician (Legal Secretary) to join a "POD" of legal support personnel to support attorneys in the "Antitrust Section". Supervised by the POD Legal Support Manager (Supervisor I), the Senior Legal Technician is expected to perform complex secretarial duties for a group of attorneys assigned to a particular POD. The Senior Legal Technician should have experience with programs and software—including word processing, document assembly, case management, and electronic filing systems—to draft, format, edit, file, and process legal documents. Key responsibilities include verifying legal citations, composing correspondence, managing mail, maintaining case databases, and tracking court calendars and due dates. Additionally, the role entails fielding calls from the public, contacting court personnel and opposing parties, communicating with vendors, managing documents in ProLaw, making travel arrangements, and performing other secretarial tasks.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SECRETARY
• SENIOR LEGAL TYPIST

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience working in a legal office as a legal secretary (state DOJ a plus).
• Knowledge of state and federal rules regarding court filings and service of legal documents. Civil litigation experience.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams, PowerPoint, and SharePoint); Prolaw. Processing invoices for review and approval for payment by responsible attorneys.
• Demonstrated ability to work cooperatively and tactfully with all levels of staff, and ability to use tact and discretion in dealing with confidential and sensitive matters.
• Excellent organizational skills.
• Knowledge and experience with supporting attorneys in the Antitrust Section.
• Experience with large, complex cases, including coordination with dozens of attorneys on both sides, handling voluminous pleadings and correspondence, and scheduling and tracking depositions is desirable.