Office Technician (Typing) - Team Support

State of California; California (MO); On-site; USD 40,000 - 52,000; Full time

Job summary

The Department of Justice, Legal Support Operations, seeks an entry-level Office Technician (Typing) to join the Team Support group. Under supervision, you will assist legal secretaries by preparing documents for court filings, performing scanning, transcription, typing, and document editing tasks.

Proficiency in Adobe Acrobat, ProLaw, and Microsoft Office (Outlook, Word, Excel, Teams) is expected, with responsibilities including case file opening/closing and coordinating with other units.

Qualifications

• Proficiency with Adobe Acrobat and ProLaw or similar software.
• Ability to lift boxes up to 25 pounds.
• Strong typing and document preparation skills.

Responsibilities

• Assist legal secretaries in preparing documents for court filing using ProLaw.
• Scan, transcribe, type, process, store, retrieve and edit legal documents and correspondence.
• Prepare exhibit tabs, Bates numbering and indexing for complex cases.
• Photocopy, fax documents, prepare envelopes and labels, and arrange messenger/shipping services.

Skills

Typing

Interpersonal skills

Proactive initiative

Tools

Adobe Acrobat

ProLaw

Microsoft Office

Job description

Are you currently looking for an entry-level position in a highly regarded department? Do you have the desire to gain insight knowledge and experience that may be applied to future promotional opportunities? If so, then this might be the position for you. The Department of Justice Legal Support Operations is currently seeking a well-rounded, friendly individual to fill our Office Technician (Typing) Team Support position.

Under the immediate supervision of a Legal Support Supervisor I (LSSI), the Office Technician will assist legal secretaries in preparing documents in accordance with ProLaw for court filing. Duties include scanning, transcribing, typing, processing, storing, retrieving, verifying and editing legal documents and correspondence, such as, petitions, briefs, opinions, pleadings, motions, and related legal documents, as well as preparing exhibit tabs. The Office Technician will also aid in Bates numbering and indexing complex cases, photocopying and faxing documents, preparing envelopes and labels, and arranging messenger and shipping services.

This role requires independently and proactively completing tasks that are often of a confidential nature. The ideal candidate will proficiently operate computer programs such as Adobe Acrobat, ProLaw, and Microsoft Office applications (including Outlook, Word, Excel, and Teams), and will assist in opening and closing case files while coordinating with other work units. Lifting boxes up to 25 pounds may be required.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Excellent work habits, including good attendance, dependability, punctuality, and flexibility. The ideal candidate delivers a highly accurate work product, demonstrates proactive initiative, and willingly assumes special projects. Excellent interpersonal skills are essential, as this role requires the ability to interact effectively with all levels of staff and the public. The ideal candidate must show proficiency in Adobe Acrobat and Microsoft Office applications (including Outlook, Word, Excel, and Teams). Daily responsibilities include the proficient operation of standard office equipment such as copiers, printers, and scanners. Prior experience working in a law office and familiarity with ProLaw or a comparable case management software is preferred.