Legal Program Assistant II

City Of Atlanta Careers; Atlanta (GA); On-site; USD 43,000 - 52,000; Full time

Job summary

City Of Atlanta Careers is seeking a Legal Program Assistant II to support the Office of Public Defenders. The role involves preparing case files, drafting pleadings and motions, and assisting with the case management process across pre- and post-adjudication activities.

Responsibilities include obtaining necessary documents, coordinating with outside agencies, and providing customer service while handling confidential information.

Qualifications

• In-depth knowledge of legal concepts and methods.
• Knowledge of legal terminology.
• Well-developed arithmetic and verbal skills.
• Skill in using computer tools, text and data systems.
• Ability to plan and carry out complex work assignments.
• Ability to use office equipment (fax, copiers, printers, computers).
• Ability to handle confidential documents with discretion.

Responsibilities

• Prepare case packs for pre- and post-adjudication.
• Review and draft pleadings and pretrial motions.
• Assist with training of less experienced personnel.
• Assist with case management for assigned divisions.
• Retrieve police reports and necessary documents for case prep.
• Obtain documentation from outside agencies for case prep.
• Provide effective customer service and communication.
• Utilize databases, spreadsheets, word processing, and email.
• Coordinate signatures and instructions for cases.
• Work independently or with staff to complete tasks.
• Provide guidance and training to less experienced staff.
• Assist with special projects for the Solicitor.
• Complete Discovery and DUI packets as assigned.
• Stay up to date on trainings and certifications.
• Develop case files for attorneys.
• Draft, review, and revise subpoenas.
• File important court documents.
• Track cases for eligibility of social programs.
• Assist Public Defender's in the courtroom.
• Document client case files and case management system.
• Volunteer for outreach programs.
• Assist with mailing out documents.
• Cover front desk as needed.

Skills

Legal concepts

Legal terminology

Computer skills

Data tools

Complex tasks

Office equipment

Confidentiality

Job description

Office of Public Defenders

Legal Program Assistant II

Posting Expires: September 24, 2026

Salary: $42,581 - $52,000/annually

General Description and Classification Standards:

This position plays a role in providing comprehensive legal support to the Office of the Public Defender or designated representatives throughout the pre- and post-adjudication process. Responsibilities encompass prosecution duties spanning General Traffic, Criminal DUI, and Code Enforcement cases. The individual in this position is qualified through education, training, and/or work experience to perform work that requires extensive knowledge of legal concepts and performs legal work for an assigned division, where the attorney assumes professional responsibility for the final work product. This is a skilled position in pre and post adjudication in legal support.

Supervision Received:

Works under supervision. May work with others on the completion of assigned tasks.

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Responsible for the daily demands of case preparation ensuring court packages post and pre adjudication are detailed, complete, and accurate which aids in effective and efficient case prosecution.
• Reviews and drafts pleadings and pretrial motions for Discovery on litigation cases and disseminate to the appropriate division(s).
• Assist with training with less experienced personnel.
• Assist with the case management process of assigned division(s).
• Ensures retrieval of police reports and any other necessary documents required for case preparation pre and post adjudication.
• Requests and obtains for review necessary documentation from outside agencies, and other facts pertinent to case preparation pre and post adjudication.
• Provides effective customer service, communication, and interpersonal techniques regarding interaction with coworkers, supervisors, and the public.
• Computer skills and knowledge and works with databases, spreadsheets, word processing, presentation, e-mail, and other related software.
• Confers with appropriate staff to obtain necessary signatures and receive instructions; and performs other duties as necessary to process cases.
• May work independently or with other staff with responsibility for completion of assigned tasks.
• Routinely provides work group leadership, guidance, and/or training to less experienced staff.
• Assist Solicitor with special projects as needed.
• Complete Discovery Packets and DUI packets as assigned.
• Stay up to date on all training and certifications as needed.
• Develop case files for attorneys.
• Draft, review, and revise subpoenas.
• File important court documents.
• Track cases for eligibility of social programs.
• Assist Public Defender's in the courtroom.
• Document Client case files and case management system.
• Volunteer for outreach programs.
• Assist with mailing out documents.
• Cover front desk, as needed.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

• In-depth knowledge of most legal concepts and methods.
• Knowledge of legal terminology.
• Well-developed arithmetic and verbal skills.
• Skill in using a variety of computer tools, including text and data tools, and specialized data systems.
• Ability to plan and carry out complex work assignments that may commonly require in-depth knowledge of systems and processes.
• Ability to use office equipment daily such as fax machines, copiers, printers, computers.
• Ability to work with confidential documents and maintain confidentiality.