PMO SPECIALIST - 67012002

Florida; Tallahassee (FL); On-site; USD 55,000 - 65,000; Full time

Job summary

The State of Florida's Agency for Persons with Disabilities seeks a PMO Specialist to join the Quality and Accountability Division. You will provide project governance, oversight, and reporting using PMO methodologies to align agency projects with our mission.

This professional role requires four years of related experience, strong teamwork, and proficiency with Microsoft Office and SharePoint. Occasional travel is possible; office-based work is required.

Qualifications

• Four years of verifiable related experience in project management.
• Experience with PMO methodologies, templates, and governance.
• Ability to collaborate with internal and external stakeholders.
• Willingness to travel occasionally.
• Knowledge of Microsoft Office and SharePoint tools.

Responsibilities

• Providing structured support, coordination, management, and oversight of project scopes, timelines, deliverables, and reporting using approved PMO methodologies, procedures, and templates.
• Collaborating with internal business units, executive leadership, and external state agencies to ensure alignment, resolve barriers, and support successful project outcomes.
• Applying project management and performance improvement techniques to guide project teams, strengthen processes, and ensure results meet stakeholder expectations and Agency strategic priorities.
• Facilitating high-impact meetings and work sessions by developing agendas, preparing materials, documenting decisions, tracking action-items, and ensuring follow-up, visibility, and accountability.
• Monitoring, analyzing, and reporting project performance data, proactively identifying risks, recommending project corrective action plans, and ensuring issues are appropriately escalated and addressed according to PMO procedures and guidelines.
• Supporting cross-team collaboration and fostering a culture of consistency, transparency, and continuous improvement within the Project Management office.
• Maintaining accurate project documentation, records, and SharePoint content to ensure accessibility, compliance, and version control.
• Assisting in developing PMO templates, tools, and standard operating procedures to increase clarity, efficiency, and repeatability across projects.
• Using Microsoft applications such as Excel, Word, Project, PowerPoint, SharePoint or other relevant software and tools available to prepare reports, analyze data, build schedules, and support collaborative project work.
• Providing general administrative and logistical support such as scheduling, preparing presentations, coordinating communications, and managing project artifacts.

Skills

Project management

Leadership

Verbal and written communication

Cross-functional collaboration

Tools

Excel

Word

PowerPoint

SharePoint

Project

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No:884409

Agency: Agency for Persons with Disabilities

Working Title: PMO SPECIALIST - 67012002

Position Number:67012002

Salary: $55,000.00 to $65,000.00 Annually

WORKING TITLE: PMO Specialist

POSITION NUMBER: 67012002

OPEN COMPETITIVE OPPORTUNITY

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidaysand onePersonal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

The Agency seeks team members who contribute to a culture that develops individuals and strengthens teams through transparency and a commitment to professional growth. Team members are expected to provide exceptional customer service, demonstrate humility, recognize and share credit with others, remain self-motivated, and exercise sound judgment and awareness in team interactions and group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$55,000.00 - $65,000.00 Annually $2,115.38 - $2,500.00 Bi-weekly

Position Summary

This is a professional position located in the Quality and Accountability Division within the Agency for Persons with Disabilities (APD). The Project Management Specialist serves as a key member of the Project Management Office, which is responsible for providing project management services, leadership and strategic direction to ensure Agency projects and initiatives align with APD’s mission of supporting individuals with unique abilities. This position plays a critical role in driving Agency-wide project governance, promoting best practices, and advancing initiatives that improve operational performance and service delivery. This position may require occasional travel.

The Work You Will Do

Responsibilities include:

• Providing structured support, coordination, management, and oversight of project scopes, timelines, deliverables, and reporting using approved PMO methodologies, procedures, and templates.
• Collaborating with internal business unities, executive leadership, and external state agencies to ensure alignment, resolve barriers, and support successful project outcomes.
• Applying project management and performance improvement techniques to guide project teams, strengthen processes, and ensure results meet stakeholder expectations and Agency strategic priorities.
• Facilitating high-impact meetings and work sessions by developing agendas, preparing materials, documenting decisions, tracking action-items, and ensuring follow-up, visibility, and accountability.
• Monitoring, analyzing, and reporting project performance data, proactively identifying risks, recommending project corrective action plans, and ensuring issues are appropriately escalated and addressed according to PMO procedures and guidelines.
• Supporting cross-team collaboration and fostering a culture of consistency, transparency, and continuous improvement within the Project Management office.
• Maintaining accurate project documentation, records, and SharePoint content to ensure accessibility, compliance, and version control.
• Assisting in developing PMO templates, tools, and standard operating procedures to increase clarity, efficiency, and repeatability across projects.
• Using Microsoft applications such as Excel, Word, Project, PowerPoint, SharePoint or other relevant software and tools available to prepare reports, analyze data, build schedules, and support collaborative project work.
• Providing general administrative and logistical support such as scheduling, preparing presentations, coordinating communications, and managing project artifacts.

Performing other duties as assigned.

Minimum Qualifications

• At least four years of verifiable related experience in project management, change management, program planning or program research. Post-secondary degrees from an accredited college or university may be used as an alternative for the required four years of experience on a year-for-year basis.

Knowledge, Skills, And Abilities

Knowledge of:

• Project Management principles, terminology, and basic methodologies used to support structured project work.
• Organization policies, procedures, and compliance requirements applicable to documentation, reporting, and project coordination.
• Workflow processes, team roles, and cross-functional operations within a business or government environment.
• Microsoft applications such as Excel, Word, Project, PowerPoint, and SharePoint for documentation, data analysis, scheduling, and collaboration.

Ability to:

• Apply structured project coordination techniques to support timelines, deliverables, and team accountability.
• Gather, interpret, and present project data to support decision-making and promote visibility of progress and risks.
• Adapt to changing priorities, learn new processes quickly, and work effectively in a dynamic team and PMO environment.
• Follow established procedures, maintain accurate documentation, and ensure consistency, transparency, and professionalism in work products.

Demonstrate Skills in:

• Organizing work activities, prioritizing tasks, and managing multiple assignments in a deadline-driven environment.
• Verbal and written communication, including preparing clear documentation, reports, meeting notes, and presentations.
• Building positive working relationships, facilitating discussions, and working collaboratively with diverse stakeholders.
• Problem-solving, including analyzing information, identifying issues, and recommending practical options for resolution.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.