ADMINISTRATIVE ASSISTANT I - 67053431

My Florida CFO; Orlando, Northern (FL, KY); Hybrid; USD 35,000 - 40,000; Full time

Job summary

This Administrative Assistant I position in the Central Region provides essential support to the Regional Operations Manager and Administrative Assistant II. You will perform invoicing, maintain documentation, and coordinate materials and scheduling to ensure smooth regional operations.

The role requires a high school diploma and at least two years of clerical experience with strong Microsoft Office skills.

Qualifications

• High school diploma or its equivalent.
• At least two years administrative or clerical experience.
• Experience using Microsoft Office applications.

Responsibilities

• Provides administrative support to the Regional Operations Manager and Administrative Assistant II.
• Performs invoicing and related administrative duties for the Central Region.
• Coordinates documents, schedules meetings, and assists with record-keeping and reporting.
• Maintains updated contact information and ensures compliance with processes and deadlines.

Skills

Microsoft Office

Scheduling

Records management

Education

High school diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT I - 67053431

Position Number:67053431

Salary: $34,760.00 to $39,804.00 Annually

WORKING TITLE: ADMINISTRATIVE ASSISTANT I

POSITION NUMBER: 67053431

OPEN COMPETITIVE OPPORTUNITY

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidaysand onePersonal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$34,760.00 - $39,804.00 Annually $1,336.92 - $1,530.92 Bi-weekly

Position Summary

This is an administrative position providing support to the Regional Operations Manager, Administrative Assistant II and in the operation of the Central Region.

The Work You Will Do

Performs administrative duties and invoicing for the Central Region.

Assists with Behavioral Service Referrals and Renewals by entering and tracking service details, maintaining and distributing eligibility forms, and managing documentation by contacting providers and organizing files accurately.

Coordinates LRC activities by managing behavior program submissions, distributing materials to committee members, scheduling meetings, preparing agendas, transcribing minutes, tracking decisions and caseloads, and distributing related documents to providers and participants. It also maintains updated contact information for LRC members.

Tracks and logs follow-up activities for consumers and providers as directed by the Senior Behavior Analyst, alerts them to deadlines, manages report filings, and assists in gathering necessary documents from providers. Attends all required in-service workshops and training sessions as needed or required to maintain and improve knowledge and skills.

Performs other related duties as appropriate or assigned.

Minimum Qualifications

• High school diploma or its equivalent.
• Must have at least two years administrative or clerical experience.
• Experience in using Microsoft applications.

Knowledge, Skills, And Abilities

Knowledge of:

• Microsoft Office and programs including Outlook, PowerPoint, Word, Excel, Access.
• Of invoicing and accounting.

Ability to:

• Develop and manage spreadsheets.
• Track and schedule appointments.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency. Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

Responses to the qualifying questions are required to be considered for this position.Answers to the qualifying questions must be verifiable based on your submitted application.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.