PMO - Project Coordinator

Spencer Technologies; Medway (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Spencer Technologies in Medway, MA is hiring a Project Coordinator to support project teams and ensure successful delivery within scope, time, and budget. You will manage administrative tasks, break down projects into actionable steps, monitor progress, and communicate status to stakeholders, while leveraging tools to track hours, plans and costs.

Ideal candidates will have at least 1 year in an administrative role, a technical mindset, strong communication, and the ability to work

Qualifications

• 1+ years in an administrative role supporting management.
• Technical mindset and ability to adapt quickly to new technologies.
• Superb computer literacy for spreadsheet and word processing software.
• Time management skills, especially familiarity with task completion and goal setting.
• Excellent oral and written communication and presentation skills.
• Outstanding attention to detail and organizational skills.
• Demonstrated ability to work independently and remain motivated.
• ITIL Certification.
• Project Management Professional (PMP) certification is a plus.

Responsibilities

• Coordinate project management activities, resources, equipment, and information.
• Break projects into doable actions and set timeframes.
• Analyze risks and opportunities.
• Oversee project procurement management.
• Monitor project progress and handle any issues that arise.
• Act as the point of contact and communicate project status to all participants.
• Use reporting tools to monitor working hours, plans and costs.
• Provide administrative support as needed.
• Undertake smaller scoped project tasks as required.

Skills

Administrative support

Technical mindset

Computer literacy

Time management

Communication skills

Attention to detail

Independence

ITIL Certification

PMP Certification

Education

Associate degree or equivalent experience in a related field

Job description

Spencer US, 10 Trotter Dr, Medway, Massachusetts, United States of America

Job Description

Posted Wednesday, July 29, 2026 at 5:00 AM

Our Vision:

To be the leading global solution provider for retail technology.

Our Mission:

Define retail IT industry standards and lead our customers to innovative and exciting places!

JOB DESCRIPTION

The Project Coordinator is an essential role in effective project management. They will work closely with project team members, to aid in delivering projects efficiently. The Project Coordinator will manage the administrative tasks, such as updating project spreadsheets, communication internal and external, and monitoring key items in a project's success. The right candidate will need to understand and adapt to the process flow of the project and assist the project manager to meet all targets on-time and in budget.

ESSENTIAL FUNCTIONS

• Coordinate project management activities, resources, equipment, and information.
• Break projects into doable actions and set timeframes.
• Analyze risks and opportunities.
• Oversee project procurement management.
• Monitor project progress and handle any issues that arise.
• Act as the point of contact and communicate project status to all participants.
• Use reporting tools to monitor working hours, plans and costs.
• Provide administrative support as needed.
• Undertake smaller scoped project tasks as required.

QUALIFICATIONS

• 1+ years in an administrative role supporting management.
• Technical mindset and be able to adapt quickly to new technologies.
• Superb computer literacy for spreadsheet and word processing software.
• Time management skills, especially familiarity with task completion and goal setting.
• Excellent oral and written communication and presentation skills.
• Outstanding attention to detail and organizational skills.
• Demonstrated ability to work independently and remain motivated.
• Associate degree or equivalent experience in a related field is a plus.
• ITIL Certifications.
• Project Management Professional (PMP) certification is a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Activity

Frequency

Continuously required to stand.

10%

Frequently required to walk.

10%

Frequently required to utilize hand and finger dexterity.

50%

Frequently required to climb, balance, bend, stoop, kneel or crawl.

10%

Frequently required to talk or hear.

75%

Continually work near moving mechanical parts.

0%

Occasionally work in high, precarious places.

0%

Continually work around fumes, airborne particles, or toxic chemicals.

0%

While performing the duties of this job, the noise level in the work environment is usually Quiet/Moderate/Loud.

• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include: close vision; distance vision; color vision; peripheral vision; depth perception and ability to adjust focus.

Our Values

CLIENT FIRST

The client is at the center of everything we do .

Be responsive. Deliver a quality service. Think Customer.

INNOVATION

Openness to new ideas and experimenting. Speak up when you have a good idea or a better way to do something.

INTEGRITY

Showing up and doing your best everyday. Doing the right thing—even when it is difficult.