PMO Project Coordinator

Kratos Defense and Security Solutions; Herndon (VA); On-site; USD 60,000 - 70,000; Full time

Job summary

Kratos Defense and Security Solutions is seeking a Project Administrator to support the PMO and day-to-day administrative operations for project execution. You will assist in staffing, budgeting, and maintaining project artifacts while coordinating with customers and internal teams.

The role emphasizes documenting actions, tracking milestones, and ensuring compliance with SOPs and templates. A strong emphasis on communication and collaboration across stakeholders is required.

Qualifications

• Demonstrated organizational and time management skills.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills to interact with internal and external stakeholders.
• Experience with Microsoft products such as Excel and Word for communication and tracking.
• Experience with collaborative tools such as Microsoft Teams and Microsoft SharePoint.

Responsibilities

• Execute project initiation activities, including communicating with customers on next steps, scheduling meetings, creating project kickoff slides, coordinating access to collaborative tools, requesting charge codes, preparing project templates, and ensuring required documents have been submitted by the customer.
• Collaborate with Projects Managers to staff projects, create / update project budgets, and develop Estimates at Complete (EAC).
• Track project milestone completion and request invoices be sent to the customer.
• Participate in project close out activities, including scheduling lessons learned meetings, confirming invoices have been submitted and paid, and verifying records stored in project repository.
• Update PMO tracking logs and planners to reflect status of project tasks.
• Assist with development and maintenance of PMO resources (SOPs, work instructions, templates, checklists) to ensure consistency of PMO operations.
• Support development of statements of work, change requests, contract modifications, and levels of estimate.
• Attend meetings, take minutes, capture action items, and track them to completion.
• Other duties as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal skills

Education

Coursework or certification in Project Management

Tools

Excel

Word

Microsoft Teams

Microsoft SharePoint

Job description

Kratos Defense and Security Solutions is seeking a Project Administrator to support the PMO and day-to-day administrative operations for project execution. You will assist in staffing, budgeting, and maintaining project artifacts while coordinating with customers and internal teams.

The role emphasizes documenting actions, tracking milestones, and ensuring compliance with SOPs and templates. A strong emphasis on communication and collaboration across stakeholders is required.