Project Administrator

Kratos Space Training & Cyber; Herndon (VA); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Kratos Space Training & Cyber in the United States is seeking a Project Administrator to support the PMO and ensure project operations run smoothly, under the PMO Manager.

You will execute initiation activities, coordinate meetings, maintain templates, track milestones, assist with budgets and statements of work, and document action items to ensure timely, accurate project records.

Qualifications

• Organizational and time management skills are essential.
• Excellent written and verbal communication skills are required.
• Strong interpersonal skills to interact with internal and external stakeholders.
• Experience with Microsoft Excel and Word for communication and tracking.
• Experience with collaborative tools such as Microsoft Teams and SharePoint.

Responsibilities

• Execute project initiation activities, including communicating with customers on next steps, scheduling meetings, and preparing project templates.
• Staff projects, create/update project budgets, and develop Estimates at Complete (EAC) with Projects Managers.
• Track milestone completion and coordinate invoicing to customers.
• Participate in project close out activities and ensure records are stored in the project repository.
• Update PMO tracking logs and planners to reflect task status.
• Assist with development and maintenance of PMO documents and templates for consistency.
• Support development of statements of work, change requests, and contract modifications.
• Attend meetings, capture minutes, and track action items to completion.
• Other duties as assigned.

Skills

Organizational & time management

Written & verbal communication

Interpersonal skills

Education

Project Management coursework or certification

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

SharePoint

Job description

Readiness Delivered. Kratos is a leader in assured aerospace communication solutions and services. We are cutting-edge innovators and creative problem solvers working collaboratively to solve our customers toughest challenges. Our culture is fast-paced and innovative. We are a trusted partneridriven by doing the right thing and achieving maximum success for our customers, our partners and ourselves.iCome join a dynamic and engaging work environment as a Project Administrator within the Kratos Cyber business unit. The Project Administrator will work under the direction of the PMO Manager to support day-to-day administrative operations to ensure projects run smoothly. The Project Administrator will be responsible for:

• Executing project initiation activities, to include communicating with customers on next steps, scheduling meetings, creating project kickoff slides, coordinating access to collaborative tools, requesting charge codes, preparing project templates, and ensuring required documents have been submitted by the customer.
• Working collaboratively with Projects Managers to staff projects, create / update project budgets, and develop Estimates at Complete (EAC).
• Tracking project milestone completion and requesting invoices be sent to the customer.
• Participating in project close out activities, to include scheduling lessons learned meetings, confirming project invoices have been submitted and paid, and verifying project records have been stored to the project repository.
• Updating PMO tracking logs and planners to accurately reflect the status of various project tasks.
• Assisting with the development and maintenance of PMO resources (standard operating procedures, work instructions, templates, checklists, and other documents as required) to ensure consistency and clarity of PMO operations.
• Supporting the development of statements of work, change requests, contract modifications, and levels of estimate.
• Attending meetings, taking meeting minutes, capturing action items, and tracking action items to completion.
• Other duties as assigned.

Keyword: Project Manager, Communications, Administrative Assistant, Project Coordinator, Project Assistant, Project Administrator, Project Assistant

Required Experience

• Demonstrated organizational and time management skills
• Excellent written and verbal communication skills
• Excellent interpersonal skills to interact with internal and external stakeholders
• Experience with Microsoft products such as Excel and Word for communication and tracking
• Experience with collaborative tools such as Microsoft Teams and Microsoft SharePoint

Preferred Skills/Experience

• Exposure to data analysis, trend tracking, or financial operations
• Coursework or certification in Project Management

#LI-Hybrid

Competitive salary based on experience and education

Salary Range: $60,000-$70,000

Kratos is valued for our ability to design and deliver leading edge, resilient solutions for aerospace communication, control, awareness and mission success across a continuum of offeringsifrom commercial to tailored custom solutions and integrated programs. Customers trust us to stay relevant and know we are in it for the long-haul. We bring both the capability and confidence that our customers value and depend on. And we always deliver.

This posting will close within 90 days from the Posting Date.

From: Kratos Defense