Project Administrator

Kratos Defense and Security Solutions; Herndon (VA); On-site; USD 60,000 - 70,000; Full time

Job summary

Kratos Defense and Security Solutions is seeking a Project Administrator to support the PMO and day-to-day administrative operations for project execution. You will assist in staffing, budgeting, and maintaining project artifacts while coordinating with customers and internal teams.

The role emphasizes documenting actions, tracking milestones, and ensuring compliance with SOPs and templates. A strong emphasis on communication and collaboration across stakeholders is required.

Qualifications

• Demonstrated organizational and time management skills.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills to interact with internal and external stakeholders.
• Experience with Microsoft products such as Excel and Word for communication and tracking.
• Experience with collaborative tools such as Microsoft Teams and Microsoft SharePoint.

Responsibilities

• Execute project initiation activities, including communicating with customers on next steps, scheduling meetings, creating project kickoff slides, coordinating access to collaborative tools, requesting charge codes, preparing project templates, and ensuring required documents have been submitted by the customer.
• Collaborate with Projects Managers to staff projects, create / update project budgets, and develop Estimates at Complete (EAC).
• Track project milestone completion and request invoices be sent to the customer.
• Participate in project close out activities, including scheduling lessons learned meetings, confirming invoices have been submitted and paid, and verifying records stored in project repository.
• Update PMO tracking logs and planners to reflect status of project tasks.
• Assist with development and maintenance of PMO resources (SOPs, work instructions, templates, checklists) to ensure consistency of PMO operations.
• Support development of statements of work, change requests, contract modifications, and levels of estimate.
• Attend meetings, take minutes, capture action items, and track them to completion.
• Other duties as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal skills

Education

Coursework or certification in Project Management

Tools

Excel

Word

Microsoft Teams

Microsoft SharePoint

Job description

Job Description

• Executing project initiation activities, to include communicating with customers on next steps, scheduling meetings, creating project kickoff slides, coordinating access to collaborative tools, requesting charge codes, preparing project templates, and ensuring required documents have been submitted by the customer.
• Working collaboratively with Projects Managers to staff projects, create / update project budgets, and develop Estimates at Complete (EAC).
• Tracking project milestone completion and requesting invoices be sent to the customer.
• Participating in project close out activities, to include scheduling lessons learned meetings, confirming project invoices have been submitted and paid, and verifying project records have been stored to the project repository.
• Updating PMO tracking logs and planners to accurately reflect the status of various project tasks.
• Assisting with the development and maintenance of PMO resources (standard operating procedures, work instructions, templates, checklists, and other documents as required) to ensure consistency and clarity of PMO operations.
• Supporting the development of statements of work, change requests, contract modifications, and levels of estimate.
• Attending meetings, taking meeting minutes, capturing action items, and tracking action items to completion.
• Other duties as assigned.

Job Description

Readiness Delivered

Kratos is a leader in assured aerospace communication solutions and services. We are cutting-edge innovators and creative problem solvers working collaboratively to solve our customers' toughest challenges. Our culture is fast-paced and innovative. We are a trusted partner-driven achieving maximum success for our customers, our partners and ourselves. Come join a dynamic and engaging work environment as a Project Administrator within the Kratos Cyber business unit. The Project Administrator will work under the direction of the PMO Manager to support day-to-day administrative operations to ensure projects run smoothly. The Project Administrator will be responsible for:

• Executing project initiation activities, to include communicating with customers on next steps, scheduling meetings, creating project kickoff slides, coordinating access to collaborative tools, requesting charge codes, preparing project templates, and ensuring required documents have been submitted by the customer.
• Working collaboratively with Projects Managers to staff projects, create / update project budgets, and develop Estimates at Complete (EAC).
• Tracking project milestone completion and requesting invoices be sent to the customer.
• Participating in project close out activities, to include scheduling lessons learned meetings, confirming project invoices have been submitted and paid, and verifying project records have been stored to the project repository.
• Updating PMO tracking logs and planners to accurately reflect the status of various project tasks.
• Assisting with the development and maintenance of PMO resources (standard operating procedures, work instructions, templates, checklists, and other documents as required) to ensure consistency and clarity of PMO operations.
• Supporting the development of statements of work, change requests, contract modifications, and levels of estimate.
• Attending meetings, taking meeting minutes, capturing action items, and tracking action items to completion.
• Other duties as assigned.

Experience And Skills

• Demonstrated organizational and time management skills
• Excellent written and verbal communication skills
• Excellent interpersonal skills to interact with internal and external stakeholders
• Experience with Microsoft products such as Excel and Word for communication and tracking
• Experience with collaborative tools such as Microsoft Teams and Microsoft SharePoint

Preferred Skills/Experience

• Exposure to data analysis, trend tracking, or financial operations
• Coursework or certification in Project Management

Competitive salary based on experience and education

Salary Range: $60,000-$70,000

Kratos is valued for our ability to design and deliver leading edge, resilient solutions for aerospace communication, control, awareness and mission success across a continuum of offerings-from commercial to tailored custom solutions and integrated programs. Customers trust us to stay relevant and know we are in it for the long-haul. We bring both the capability and confidence that our customers value and depend on. And we always deliver.

This posting will close within 90 days from the Posting Date.

Job Benefits

• Medical, Dental & Vision Insurance Coverage
• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

EEO Is The Law

Kratos Defense is an Equal Opportunity Affiantive Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class. All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.

Disability Accessibility Accommodation

If you require an accommodation to navigate or apply to our careers site, please send your request to [e-mail] or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency

The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

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