PMO Administrative Manager — Operations & Coordination

Rivet; San Diego (CA); On-site; USD 75,000 - 77,000; Full time

Benefits offered by this job

Vacation plan

Retirement plan

Competitive salaries

Job summary

Rivet Operations Company LLC in San Diego, CA seeks an Administrative Manager I to coordinate and support PMO administrative services, including reception, travel planning, records management, and procurement. You will implement efficiency procedures and ensure smooth information flow with internal and external stakeholders.

Responsibilities include preparing reports and presentations, managing office space and supplies, and scheduling PMO meetings with the Front Office.

Qualifications

• Bachelor's-level degree in Accounting, Finance, Economics, or Business Administration
• 3 years of general experience
• US Citizen with Active US SECRET clearance with eligibility for NATO Secret access

Responsibilities

• Coordinate and support PMO administrative services including reception/secretarial support, conference planning and travel, information and data processing, records management, telecommunications, security, supply, and property management.
• Implement procedures to improve productivity and customer service
• Acquire, distribute, and store supplies; dispose of surplus/unclaimed property as needed
• Provide broad administrative support to the NILE PMO: prepare reports, presentations, and correspondence; manage office supplies, equipment, and office space; ensure PMO meetings are scheduled with the Front Office
• Handle information flow and act as a liaison between the Government and internal/external stakeholders, ensuring timely, accurate communication
• Support website/portal management, keeping the Link 22 public and Defense Share tools organized, correct, and current

Skills

Oral communication

Written communication

Briefing skills

Organizational skills

Time management

Record management

Financial planning

Negotiation

Microsoft Office

Microsoft Project

Microsoft Teams

Education

Bachelor's degree in Accounting, Finance, Economics, or Business Administration

Tools

Microsoft Office

Microsoft Project

Microsoft Teams

Job description

Rivet Operations Company LLC in San Diego, CA seeks an Administrative Manager I to coordinate and support PMO administrative services, including reception, travel planning, records management, and procurement. You will implement efficiency procedures and ensure smooth information flow with internal and external stakeholders.

Responsibilities include preparing reports and presentations, managing office space and supplies, and scheduling PMO meetings with the Front Office.